Talent Acquisition Coordinator

About the Role

Julius Baer is seeking a Talent Acquisition Coordinator to support the recruitment function across the organisation in Singapore. This role is central to ensuring a smooth, compliant, and efficient hiring process, while helping the team attract and hire a diverse, high-performing workforce. You will work closely with candidates, hiring managers, HR consultants, Talent Acquisition Specialists, and internal systems to support the firm’s talent strategy and employer brand goals.

Key Responsibilities

• Handle the administrative steps of the hiring process from start to finish, including posting roles, reviewing resumes, arranging interviews, and organising assessment activities.
• Keep applicant data accurate and current in the Applicant Tracking System (Workday) while following internal rules and local employment regulations.
• Draft offer letters and employment contracts, assist with onboarding arrangements, and coordinate with HR Services to support a smooth handover for new joiners.
• Support recruitment-related events such as career fairs and campus engagement initiatives to enhance the company’s employer presence.
• Prepare recurring reports and dashboards using recruitment data to track measures such as time-to-fill, source effectiveness, diversity indicators, and other hiring metrics.
• Work with Talent Acquisition Specialists in Zurich and hiring managers to prioritise vacancies and manage recruitment workload effectively.

Candidate Profile

• A bachelor’s degree or comparable hands-on experience.
• 2–3 years of experience in HR coordination or recruitment support, ideally in financial services or a multinational environment.
• Good knowledge of recruitment processes, confidentiality practices, and the basics of Singapore and Hong Kong employment law.
• Strong command of Microsoft Office, especially Excel, including basic formulas and data formatting; experience with Workday is a strong advantage.
• Excellent written and spoken English communication skills.
• Strong organisational ability, keen attention to detail, and the capacity to manage several priorities within tight deadlines.
• A proactive, service-focused approach when supporting internal teams and external candidates.
• Comfort working collaboratively in a fast-moving, regulated setting and adapting quickly to changing priorities.

Additional Information

Julius Baer values individuality, initiative, and a culture of performance. The organisation promotes diversity and equal opportunity, and provides a supportive environment where contributions are recognised. This position is based in Singapore and is part of a team that supports the future of wealth management.

Application Note

Interested candidates are invited to submit a complete application through the company’s online application system. Job alerts and other career opportunities may be explored through the employer’s career resources.