Program Manager (Support Expert Committee activities)

Overview

This position is a non-supervisory program management role focused on ensuring continuity across meetings, workstreams, and relationships connected to the Council of Experts, Expert Committees, and related groups. The work supports compendial projects, expert volunteers, and the creation and revision of standards.

Commitment to Inclusion

The organization emphasizes diversity, equity, inclusion, and belonging as core values. It is an equal opportunity and affirmative action employer and aims to provide a workplace where people are valued regardless of race, ethnicity, disability, education, religion, gender identity or expression, life experience, sexual orientation, country of origin, regional background, work experience, or family status. Reasonable accommodations are available for individuals with disabilities.

Key Work Areas

The role involves supporting Expert Committees and related groups through meeting coordination, documentation, action-item tracking, project support, and communication across teams. It also includes helping with standards development activities, project logistics, volunteer and stakeholder interactions, and the smooth functioning of recurring team processes.

Responsibilities

• Coordinate Expert Committees and connected groups by preparing agendas, sharing briefing materials, recording notes, tracking action items, and documenting meeting outcomes.
• Work with program leads and other teams to manage program-specific initiatives across functions.
• Organize support for expert body meetings held at USP facilities or external locations and represent the organization as needed.
• Participate in operations improvement efforts by spotting process gaps, suggesting better methods, and helping implement changes.
• Help move documentary and reference standards from development through ballot preparation, and assist in drafting official decision summaries when required.
• Support compendial operations activities such as expert volunteer recruitment, call-for-candidates efforts, committee meetings, and stakeholder engagement.
• Handle recurring operational tasks that keep committee meetings running smoothly, including polling, scheduling, and observer-request support.
• Assist with planning, execution, and monitoring of short- and long-term internal projects.
• Help define project scope, objectives, and deliverables with stakeholders.
• Develop project plans, follow up on timelines, and coordinate meeting schedules and review sessions.
• Maintain well-organized project records, including plans, timelines, reports, and minutes.
• Track project status, share updates on deliverables, and highlight risks or delays.
• Prepare reports and presentations for stakeholder communication.
• Serve as a central communication point for team members and ensure information flows clearly across levels.
• Facilitate meetings, distribute agendas, and summarize next steps and action items.
• Work with stakeholders to gather information, clarify tasks, and confirm requirements.
• Enter and manage data in systems such as Apheleia and Salesforce.

Experience and Fit

The ideal candidate brings a strong understanding of the mission, a commitment to inclusive and equitable conduct, and the ability to build trust with stakeholders quickly. The role supports public health standards and scientific rigor through effective project and committee management.

Education and Experience

A master’s degree in a science-based discipline or a closely related field is required, with an MBA preferred. The role calls for 7 or more years of relevant experience, ideally in a science-based industry or healthcare setting managing several complex programs. A suitable mix of education and experience may be considered in place of the stated qualification.

Skills and Tools

Advanced proficiency with MS Office, MS Teams, MS Project, MS Access, Copilot, Word, Excel, PowerPoint, and virtual presentation tools is expected.

Additional Preferred Qualifications

• PMP or another recognized project management certification is preferred.
• Strong project planning and coordination capabilities.
• Ability to collaborate effectively with diverse teams and customers in a professional and courteous manner.
• Excellent verbal and written communication skills.
• Strong critical thinking and problem-solving ability.
• Capability to prepare and refine meeting minutes.
• Ability to influence others without direct authority.
• Strong facilitation, conflict resolution, and team-building skills in cross-functional settings.
• Comfort managing several priorities in a fast-moving environment and escalating issues when necessary.
• Ability to build productive working relationships in a global environment with internal and external stakeholders.

Supervisory Scope

This position does not include supervisory responsibility.

Benefits

The organization offers benefits designed to support employees and their families, including company-paid time off, comprehensive healthcare options, and retirement savings support.

Recruitment Note

Unsolicited resumes from third-party recruitment agencies are not accepted, and recruiter fees are only recognized when covered by a specific written agreement.

Job Details

Job category: Project Management. Employment type: Full-Time.