Procurement Specialist

Role overview

This position focuses on end-to-end procurement support, from raising enquiries and evaluating vendor responses to completing purchase order processing and post-order coordination. The role involves working closely with internal teams and external suppliers to ensure timely commercial closures, document approvals, deliveries, and payment actions.

Key responsibilities

The job requires handling enquiry issuance, vendor follow-ups, bid review, negotiation, and purchase documentation. It also includes managing vendor performance, supporting order execution, and coordinating with cross-functional teams to close technical and commercial matters.

Responsibilities

• Issue enquiries to approved vendors after receiving material requisitions or MTO through MOSS or Ariba.
• Track vendors for prompt quotations and responses against issued enquiries.
• Review supplier offers and prepare the shortlist for further evaluation.
• Work with vendor, PMT, engineering, and QA teams to close technical queries and clarifications.
• Create and release RFP events in Ariba.
• Negotiate commercial terms such as pricing, delivery schedules, and payment conditions.
• Prepare cost sheets and cost estimation documents.
• Draft PO clearance papers and supporting documentation for approval.
• Issue LOIs and purchase orders through SAP and Ariba after approval is received.
• Coordinate advance, milestone, dispatch, and retention payments with finance teams as per PO terms.
• Support PO closure activities and follow up on pending actions through Ariba.
• Carry out vendor performance review and financial assessment.
• Support pre-bid estimation activities.
• Assist in developing new vendors.
• Maintain and update records of PO status and vendor payment status.
• Raise TP transfer requests to the MIS team whenever needed.
• After PO award, monitor delivery progress and support post-order execution and expediting.
• Coordinate with QA, PMT, and engineering teams to speed up document reviews, approvals, and issue resolution.
• Perform commercial evaluation of technically qualified bids.
• Use digital procurement platforms effectively to manage work and delivery tracking.

Additional information

This role is based in the Mumbai Metropolitan Region and is a full-time, on-site position with Larsen & Toubro. No vacancy count, salary details, or joining timeline were specified in the source.