Office/Facilities Coordinator - Immediate Start

Role Overview

This is a full-time office coordination assignment based in South Dublin for a 3-month fixed-term period, with the possibility of an extension. The position is fully on-site and sits within a global, leading technology environment. Reporting to the Operations Manager, the role is focused on keeping the workplace running efficiently while supporting staff, clients, and guests.

What You Will Do

• Oversee office and studio stock, furniture, equipment, and everyday consumables.
• Help organise internal events and staff engagement initiatives.
• Liaise with contractors and ensure the workspace remains tidy, safe, and properly maintained.
• Handle incoming and outgoing mail, courier arrangements, shipments, and related administration.
• Maintain workplace processes, including building security and access control.
• Assist with compliance around health and safety requirements.
• Arrange travel and accommodation for visiting colleagues and talent.
• Greet clients, employees, and visitors arriving at the office.
• Support onboarding for new starters and help run office inductions.
• Provide day-to-day administrative assistance wherever needed.
• Take part in the First Aid and Fire Warden teams.

What We’re Looking For

The ideal candidate will have at least 2 years of experience in office coordination, facilities, or workplace support. You should be highly organised, detail-focused, and comfortable communicating with a wide range of people. The role also calls for someone who can stay effective in a busy, fast-moving setting. Training in First Aid and/or Fire Warden duties is considered an advantage.

Additional Information

The company notes that, because of the large number of applications, only candidates who are shortlisted for the role will be contacted.