Grade V FED

Role Overview

The National Maternity Hospital is hiring for a Grade V FED position based in Dublin, County Dublin, Ireland. This is a full-time, on-site role focused on technical administration and coordination within an engineering and facilities setting, with a strong emphasis on healthcare operations.

Experience and Background

• You should bring a minimum of 3 years of prior experience in a technical administrative role within Engineering, Facilities Management, or a similar environment.
• Direct exposure to working with both internal and external suppliers and clients is required.
• Hands-on experience using Electronic Call Maintenance Systems is essential.
• Procurement experience is also required.
• Experience handling project costs and account systems linked to on-site works is necessary.
• Previous work in a comparable healthcare role would be an advantage.

Key Duties

• Provide day-to-day administrative support across the engineering department.
• Record, track, and manage engineering-related calls and service requests.
• Maintain technical department records, including PPM, notices, financial documentation, and technical files.
• Operate the computerised Asset Management System and other related digital systems.
• Prepare and coordinate orders for spares, materials, and other required items.
• Support on-site project-related activity as needed.
• Assist in arranging tender processes alongside the FED team.
• Deal with contractors, suppliers, and service partners as part of ongoing delivery.
• Work closely with professional, technical, and craft personnel across the department.
• Produce regular reports on a daily, weekly, monthly, quarterly, and annual basis.
• Maintain departmental dashboards and an advance warning system for operational activities.
• Contribute to monthly reporting on team operational performance.

Systems, Knowledge, and Technical Exposure

• Use computerised call recording, planned preventative maintenance, and records systems effectively.
• Apply procurement, cost reporting, and performance tracking tools in an engineering context.
• Handle computer-based data management systems confidently.
• Demonstrate a sound understanding of engineering services, preferably in a healthcare setting.
• Awareness of Environmental Management Systems, especially ISO 14001:2015, is desirable.
• Knowledge of risk and safety practices relevant to an engineering department is also desirable.

Additional Information

This role involves coordination across multiple operational and technical functions, with responsibility for maintaining accurate records, supporting service delivery, and ensuring information flows smoothly between teams, contractors, and suppliers.