Executive Assistant / Office Manager

Job overview

We are hiring a highly organized and detail-focused Executive Assistant / Office Manager to support both administrative and operational needs across the business. The role helps keep everyday office work running smoothly, ensures records are kept accurately, coordinates meetings and events, and provides dependable support to internal teams through efficient administrative service.

The selected candidate will oversee documentation, filing, scheduling, and general office functions while maintaining professionalism, discretion, and strong organizational control.

Education

• A high school diploma or an equivalent qualification is mandatory.
• An associate degree in Business Administration, Office Management, or a similar discipline is preferred.
• A bachelor's degree will be considered an added advantage.

Experience

• Up to 5 years of experience in administrative support, executive assistance, office administration, or a comparable role.
• Experience in positions with similar scope and responsibilities will also be accepted.

Technical skills

• Comfort using Microsoft Office and related productivity tools.
• Ability to organize both paper-based and digital filing systems.
• Capability to draft, revise, and maintain documents, reports, presentations, and business correspondence.
• Working understanding of office administration and records management practices.

Core competencies

• Strong planning, organization, and time management abilities.
• Skilled at handling several priorities at once.
• Clear communication and strong interpersonal approach.
• High attention to detail and accuracy.
• Customer-focused mindset with the ability to handle inquiries effectively.
• Professional discretion and the ability to manage sensitive information confidentially.

Key responsibilities

• Deliver administrative and operational support to different teams and departments throughout the organization.
• Keep records accurate and updated on a regular basis.
• Prepare, edit, and circulate documents, correspondence, reports, and presentations.
• Organize meetings, travel plans, and company events.
• Maintain organized physical and electronic filing systems so information remains easy to locate and use.
• Handle internal and external queries while providing general administrative support.
• Carry out day-to-day office administration and routine support tasks.
• Help maintain workplace safety compliance and contribute to a strong safety record.
• Assist with special assignments and other tasks delegated by management.

Additional information

This role is based in Dhahran, Eastern, Saudi Arabia and is a full-time onsite position.