Executive Assistant

About the Role

Paramount is seeking an Executive Assistant to support an executive-level leader within Paramount Advertising. This is an in-office position based in New York City’s Times Square area. The role calls for strong judgment, excellent discretion, and the ability to handle sensitive information while keeping operations running smoothly.

In this position, you’ll be a trusted partner who can manage shifting priorities, communicate clearly in writing and verbally, and stay organized across many moving parts. Success in the role requires a polished presence, strong business awareness, confidence under pressure, and the ability to anticipate needs before they are expressed.

Key Responsibilities

• Act as a highly responsive support partner by anticipating needs, handling requests quickly and accurately, and following through on action items to improve executive efficiency.
• Arrange complex travel plans, including flights, hotels, and car service, and coordinate related details with the right stakeholders while tracking associated expenses.
• Manage calendars and scheduling for multiple participants and locations, including coordination of demanding meeting schedules.
• Prepare meeting materials and support meetings through agendas, notes, action tracking, and follow-up communication.
• Oversee conference room setup and audiovisual logistics for presentations and meetings.
• Support department events and offsites by coordinating logistics, vendors, catering, guest lists, and onsite execution.
• Monitor important deliverables, deadlines, and follow-ups for the EVP and executive team so materials are prepared in advance.
• Maintain organizational charts, distribution lists, and department-wide communications.
• Handle phone calls, email communication, and incoming/outgoing packages.
• Work closely with Ad Sales executive team partners and their assistants to gather information, solve problems, and drive outcomes.
• Take ownership of special projects, occasional personal errands, and other duties as assigned.
• Stay on top of daily task priorities and monitor email during working hours as well as before and after them.

Required Experience and Qualifications

• At least 8 years of experience as an Executive Assistant, preferably in media, entertainment, technology, or marketing-focused environments, including 3 or more years supporting a C-suite executive.
• Strong command of Microsoft Office and/or Google Workspace tools such as Outlook/Calendar, Excel/Sheets, PowerPoint/Slides, and Word/Docs.
• Experience using travel and expense systems such as Concur and Workday.
• Strong organizational ability, professionalism, ambition, and the ability to bring substantial administrative or internship experience into the role.
• Sound judgment and discretion when dealing with senior executives, industry leaders, and other important partners.
• Comfort taking on new ideas and projects while staying centered on the highest-priority work.
• Excellent writing, editing, and proofreading skills for emails, presentations, and other business communications.

Compensation and Benefits

The hiring salary range for this role is $85,000 to $110,000 per year. The starting salary will depend on location, market conditions, experience, training, and education.

Benefits may include medical, dental, vision, a 401(k) plan, life insurance, disability coverage, tuition assistance, and PTO, subject to applicable collective bargaining agreements where relevant.

• Competitive pay and a broad benefits package.
• Generous paid time off.
• Opportunity to join one of Paramount’s most dynamic teams.
• Access to both onsite and virtual engagement events.
• Opportunities to build connections and contribute to a strong workplace community.

Additional Information

Paramount Skydance Corporation is a global media and entertainment company with a broad portfolio of consumer brands and a major presence in television, streaming, film, production, distribution, and advertising solutions.

Paramount is an equal opportunity employer, including disability and veteran status. The company is committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, gender expression, or veteran status.

If you are a qualified person with a disability or a disabled veteran and need a reasonable accommodation to use the careers website, you may request support by calling 212.846.5500 or emailing paramountaccommodations@paramount.com. Messages sent for accommodation requests only will be returned.

Starting pay is determined by factors such as geographic location, market demand, experience, training, and education.