Executive Assistant

About the Role

This position supports the CEO and plays a key part in keeping daily office operations organized and efficient. The role combines administrative coordination, research, scheduling, communication handling, and general office support. It is suited to someone who enjoys solving problems thoughtfully, adapting quickly, and bringing practical ideas to complex tasks.

Key Responsibilities

• Assist senior leadership with day-to-day administrative tasks, including calendar coordination, meeting setup, and travel planning.
• Act as the main liaison between executives and both internal teams and external contacts.
• Draft, refine, and organize emails, presentations, communications, and other business documents.
• Support the preparation of recurring reports and related documentation.
• Maintain organized filing systems for documents and reference materials so information can be accessed easily.
• Research information, gather data, and help compile reports and supporting materials.
• Keep executive calendars, appointments, and travel arrangements up to date and well managed.
• Plan and coordinate meetings, appointments, and company events.
• Take meeting notes, prepare transcripts where needed, and share minutes with relevant stakeholders.
• Review incoming messages, respond when appropriate, and route communications to the right people.
• Work closely with staff across the organization and communicate professionally with outside clients.

Qualifications

The ideal candidate should have prior experience in a similar support role such as Executive Assistant, Administrative Assistant, Virtual Assistant, or Office Admin Assistant. Comfort working in a fast-moving environment, strong organization, and the ability to manage multiple priorities are essential. The role also calls for discretion, strong written and verbal English communication, careful attention to detail, and solid problem-solving and writing skills.

Tools and Technical Knowledge

Experience with modern productivity and collaboration platforms such as Notion, G-Suite, Zapier, QuickBooks, and similar tools is preferred. Strong working knowledge of MS Office is also important.

What We Offer

• A collaborative, team-oriented workplace.
• Room to grow professionally and develop new skills.
• A competitive pay package with benefits.
• A position that has a direct impact on the smooth functioning of the business.

Application Requirements

Applicants should be prepared to submit a resume, a cover letter, and references.