Executive Assistant

Role overview

Roth&Co, a rapidly expanding mid-sized CPA firm, is hiring a detail-focused Executive Assistant to work closely with the Head of Tax Practice. This is a full-time onsite position in Brooklyn, NY that blends senior-level administrative support, team coordination, and accounts receivable work in a dynamic professional setting.

Key responsibilities

• Act as a dependable administrative partner to the Tax Department leader by staying ahead of needs and helping keep work moving smoothly.
• Handle complex calendars, meetings, and both professional and personal travel and scheduling arrangements.
• Coordinate client communication, phone calls, and Zoom or Teams meetings, including scheduling and setup.
• Monitor incoming email, identify priorities, and make sure follow-ups are completed on time.
• Assist with department operations by tracking metrics, workload, and important deadlines.
• Organize meeting details such as logistics, agendas, materials, and follow-up tracking.
• Support accounts receivable activities for partner clients, including aging report review and outreach for overdue invoices.
• Help drive collections and keep financial records accurate and up to date.
• Assist with proposals, engagement letters, client onboarding, and special projects as needed.
• Maintain internal tracking tools and contribute to overall departmental organization.

Requirements

• At least 2 years of experience providing administrative support in a busy, professional environment.
• Strong planning and multitasking abilities with the capacity to handle several priorities at once.
• Excellent communication skills, both written and verbal.
• Solid working knowledge of Microsoft Office Suite; experience with financial platforms or CRM systems is an advantage.
• High attention to detail and a consistent focus on accuracy.
• Sound judgment, discretion, and the ability to handle confidential information responsibly.
• Comfort working independently while supporting senior leaders.
• Flexibility to adapt to changing priorities and shifting demands.
• Proactive work style with strong ownership and follow-through.

Additional information

This role offers exposure to senior leadership and sits at the intersection of executive support, tax operations, and client finance activities. The employer describes the environment as collaborative and fast-growing. Compensation is listed as $70,000 to $90,000 per year, depending on experience, and the schedule is flexible at 36 to 40 hours per week.

Why this role stands out

The position provides a high-visibility opportunity to contribute across multiple functions while supporting a key leader within the firm.