Executive Assistant 40h (m/w/d)

About the company

Join a leading thermal spa group based in Munich that creates memorable wellness experiences for guests while offering long-term prospects for employees. The culture is built around close teamwork, a genuine passion for well-being, flat structures, and shared responsibility for guests, social and sustainable initiatives, and one another.

The organization values an open, collaborative environment, a family-like atmosphere, continuous learning from mistakes, and a strong sense of accountability. Employees are encouraged to help shape the future and contribute actively to the company’s ongoing development.

Role overview

In this executive support position, you will work closely with the C-level as a key staff function and help keep processes, priorities, and cross-functional initiatives on track.

Key responsibilities

• Maintain oversight of project progress and team-wide tasks for senior leadership.
• Coordinate and prioritize executive calendars in a proactive way.
• Prepare and follow up on travel documents, presentations, and meeting minutes in a polished and professional manner.
• Track action items, deadlines, and strategic priorities to ensure follow-through.
• Support cross-departmental projects and special topics as needed.
• Create presentations and analyses with a clear focus on what matters most.
• Ensure high standards in travel management and related coordination.
• Work closely with internal teams, external partners, and service providers.
• Communicate effectively and flexibly in both German and English.

Requirements and profile

• A completed degree in business administration, economics, or a related field; a background in audit or consulting is also welcome.
• Strong personal qualities such as trustworthiness, reliability, loyalty, and empathy.
• Excellent organizational ability and a highly structured working style.
• High initiative, dependability, and strict discretion.
• Confidence in calm, structured, and solution-oriented handling of dynamic situations.
• Good interpersonal skills combined with assertiveness.
• Proficiency in Microsoft Office.
• Natural, situation-appropriate communication style.
• Forward-looking approach with a strong sense of priorities and relationships between tasks.
• Willingness to travel and attend external meetings when required.
• Very strong written and spoken German and English.
• Several years of experience in executive or board-level assistance is an advantage.

What the company offers

• Exclusive employee benefits and access to products and services at special rates.
• Structured onboarding with a dedicated induction plan.
• Personal development opportunities backed by a fixed training budget.
• Job stability, modern structures, and the backing of an established group.
• Additional benefits such as childcare support, bike leasing, company fitness, and an employer pension plan above statutory minimums.
• Free drinks and discounted meals with partner restaurants.

Additional information

This position is explicitly open to applicants with disabilities, who are warmly welcomed and valued within the organization.

Applicants are asked to submit a cover letter in German, a CV, and supporting certificates during the application process.

About the organization

The company is one of Germany’s leading developers and operators of thermal baths and spa worlds. Around 500 employees support guests directly at wellness locations or work in central competence centers that manage group-wide processes. Team spirit, openness, and the willingness to embrace new ideas are central values, along with diversity and social responsibility.

The group headquarters in Munich serves as the organizational hub, bringing together expertise in finance, HR, marketing, technology, and site development to support the spa locations as shared service functions.

Its spa and bathing venues are designed to create unique moments of relaxation in a paradise-like setting, supported by dedicated teams in reception, guest services, guest relations, massage, and facilities management throughout the year.

The IT company TeCreation helps bring the well-being concept into the digital future by developing tailored software solutions and IT services for the leisure and tourism sector.