职位描述

Role overview

Via is helping a client hire an Executive Assistant for a fully remote role with a fast-scaling, technology-led organisation. This position goes beyond standard calendar support: you will act as a dependable partner to senior leaders, helping them stay focused on their top priorities while keeping business operations organized and efficient.

This opportunity is well suited to someone who excels at structure, thrives in a busy environment, and takes satisfaction in making sure everything runs smoothly.

Key responsibilities

Oversee demanding executive calendars and safeguard time for high-priority work.
Arrange meetings and manage the full coordination process so sessions run without issues.
Monitor follow-up items and keep stakeholders aligned to maintain progress.
Handle travel booking and expense administration with care and precision.
Create and refine presentation materials and manage communications with professionalism and discretion.
Develop well-organized systems and processes that support efficiency.
Use technology and AI-based tools to simplify workflows and cut down repetitive work.
Spot opportunities to improve collaboration and execution across teams.
Take initiative in solving everyday problems and managing issues independently.

Candidate profile

The ideal candidate enjoys bringing order to complex environments and is committed to providing high-quality support.

Minimum 4 years of experience supporting executives or senior leaders.
Background managing several priorities and stakeholders in a fast-paced setting.
Strong written and verbal communication along with excellent organization skills.
Comfortable coordinating calendars, meetings, and ongoing workstreams.
Working knowledge of Google Workspace, including Gmail, Calendar, Docs, and Sheets.
Ability to manage confidential information with care and discretion.
Self-directed approach with the confidence to work independently.
Interest in technology and AI, with practical experience using tools to improve efficiency.

Experience supporting more than one executive at the same time would be an advantage, though it is not required.

Compensation and benefits

The base salary for this role is $80,000 to $115,000.

Fully remote work arrangement.
Regular in-person team meetups and collaborative offsites.
Potential bonus and equity rewards.
Extensive healthcare and wellness support.
Retirement savings support.
Generous paid time off and family leave benefits.
Annual allowances for wellbeing, professional growth, and productivity.
Access to financial planning services and employee assistance support.
A team culture centered on trust, innovation, and connection.

Location and working arrangement

This is a remote role based in the United States. The team works across East Coast and West Coast time zones, so some flexibility in working hours is expected.

Application note

Submitting an application will redirect you to the employer's hiring platform to complete the process. The profile remains anonymous until a match is made.

If you are an experienced Executive Assistant who enjoys creating structure, building strong working relationships, and helping leaders operate at their best, this could be a strong fit.

Executive Assistant