Executive Assistant

About the role

Rithum operates a commerce network that connects brands, suppliers, and retailers to help them deliver smoother e-commerce experiences. The company supports businesses in expanding growth, improving multi-channel operations, broadening product reach, and strengthening margins. With a platform trusted by more than 40,000 companies and supporting over $50 billion in annual GMV, Rithum combines commerce, marketing, and delivery solutions to improve the end-to-end shopping journey.

Role overview

In this position, you will provide senior-level administrative and operational assistance to executive leaders. You will act as a dependable partner who helps improve executive productivity through calendar coordination, meeting logistics, travel planning, communication support, and teamwork across functions. The role calls for sound judgment, a polished manner, strong attention to detail, and the ability to balance multiple priorities in a fast-moving, high-growth setting.

Key responsibilities

• Oversee demanding executive calendars across several time zones, including meeting prioritization, conflict resolution, and adjustments as business needs change
• Set up internal and external meetings, leadership reviews, team gatherings, and other business-related events
• Plan domestic and international travel, covering itineraries, lodging, transport, and expense coordination
• Organize agendas, presentations, meeting materials, and post-meeting follow-up tasks
• Assist executive leaders with daily operational needs so work stays efficient and on track
• Monitor action items, deadlines, and key deliverables to maintain stakeholder alignment and accountability
• Keep records, documents, and filing structures orderly and up to date
• Manage confidential and sensitive information with professionalism and strict discretion
• Act as a liaison between executive leaders and internal or external contacts
• Draft, revise, and polish correspondence, presentations, reports, and other business documents
• Develop effective working relationships across teams and departments to encourage collaboration and execution
• Use sound judgment to prioritize requests, solve scheduling issues, and escalate matters when needed
• Help coordinate executive meetings, offsites, and cross-functional events
• Use productivity and AI-enabled tools to strengthen organization, efficiency, communication, and administrative processes

Qualifications

• At least 4 years of experience assisting senior leaders or executives in a complex, fast-paced business environment
• Strong ability to organize work, manage priorities, and handle time effectively, with excellent accuracy and attention to detail
• Proven skill in managing confidential and sensitive matters with discretion and professionalism
• Excellent verbal and written communication abilities
• Ability to work independently, adjust quickly, and juggle several priorities at once
• Experience handling complex calendars, travel arrangements, meetings, and executive communications
• Comfort using collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and similar business applications
• Hands-on use of AI tools such as ChatGPT, Copilot, Claude, or similar tools to improve output, including communication drafting, data analysis, prompt design, and documentation

Preferred experience

• Background supporting leaders in SaaS, technology, or other high-growth organizations
• Experience organizing executive meetings, offsites, or cross-functional initiatives
• Bachelor’s degree preferred, or an equivalent mix of education and relevant experience

Additional information

Travel is required for up to 10% of the role.

Rithum notes that job duties may evolve over time, with or without advance notice, and the description is not intended to list every possible responsibility.

Work environment

Team members can expect a remote-first setup, opportunities to work with collaborative and curious colleagues, a transparent culture, accessible leadership, and support for work-life balance through generous time off and wellness-focused resources.

Compensation

The expected base salary range for this role is $80,000 to $140,000 per year. Pay is set across U.S. locations and may vary based on geography, skills, and relevant experience. The position also includes a discretionary bonus of 10% of annual base salary, along with a benefits package and, where applicable, sales incentives.

Benefits

• Medical, dental, and vision coverage, including affordable plans and company HSA contributions starting on day one
• 6% 401(k) match
• Generous time off, including 20 PTO days, 9 company holidays, 2 floating holidays, 7 sick days, 2 wellness days, and 1 paid volunteer day; PTO increases to 22 days after 3 years and 25 days after 5 years
• 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave
• Accident, critical illness, and hospital indemnity insurance
• Pet insurance
• Legal assistance and identity theft insurance
• Life insurance equal to 2x salary
• Access to the Calm app and the Employee Assistance Program
• $65 monthly remote-work internet stipend
• Culture-building and team activities
• Tuition assistance
• Career development support
• Charitable donation matching up to $250 annually

Equal opportunity and accommodations

Rithum is an equal opportunity employer and makes hiring decisions based on qualifications, merit, and business needs. The company provides reasonable accommodations for qualified applicants and supports candidates who need help during the interview process or with website/application access.