Administrative Assistant

About the company

Rockstead Capital was founded in 2005 and focuses on building enduring client relationships based on alignment of interests and protection of trust. The firm provides tailored asset management and legacy planning services for individuals and families, helping preserve and grow wealth. It operates as a Licensed Fund Management Company (LFMC) regulated by the Monetary Authority of Singapore (MAS).

Role overview

This position supports onboarding, transaction processing, documentation management, and day-to-day administrative work for the EAM team. The role is suited to someone who is highly organised, careful with details, and comfortable working across multiple operational tasks in a fast-moving environment.

Key responsibilities

• Manage client and account onboarding paperwork, including internal company forms and custodian bank documentation.
• Compile and prepare paperwork for fund subscriptions, redemptions, transfers, and related transactions.
• Assist with recurring review exercises by preparing documents and helping coordinate submissions.
• Carry out screening checks and background verification processes.
• Enter structured product trade information into internal systems and keep records up to date.
• Handle system data entry and ensure administrative records are updated correctly and on time.
• Prepare, print, and bind portfolio statements, presentation materials, and other documents requested by Client Advisors.
• Arrange courier pickups, document collection, and delivery logistics.
• Keep client files and internal records properly organised and maintained.
• Provide non-client-facing administrative and operational assistance to the EAM team.

Candidate profile

• Experience in administration, operations, banking support, or wealth management support is preferred.
• Fresh graduates interested in private banking or wealth management are encouraged to apply.
• Strong attention to detail and the ability to process documentation accurately.
• Comfortable juggling several tasks in a busy, deadline-driven setting.
• Good coordination and communication abilities.
• Dependable, proactive, and open to learning.
• Able to manage confidential information with care and discretion.
• Exposure to onboarding paperwork, periodic reviews, or banking documentation is an added advantage.

Additional information

This is a full-time onsite role based in Singapore, Singapore.