Administrative Assistant

About the Role

This position supports an administrative team in a professional, fast-moving environment where accuracy, organization, and communication matter. The role is centered on helping keep day-to-day office operations running smoothly while contributing to a collaborative and inclusive workplace.

Key Responsibilities

• Prepare, revise, and merge a variety of documents, including correspondence, reports, records, forms, meeting notes, technical or scientific material, numerical data, and tables, using drafts, corrected copies, or earlier versions as references.
• Review documents carefully to correct grammar, spelling, punctuation, and formatting issues.
• Assist staff with general administrative needs, which may include backup front-desk coverage, answering and routing calls, passing along messages, greeting employees and visitors, coordinating conference calls, and handling incoming mail and fax distribution.
• Carry out word-processing tasks such as drafting letters, memos, reports, and labels.
• Support meetings, travel coordination, light accounting tasks, and other small projects or operational assignments as required.
• Take on additional duties when needed to support the team.

Requirements

• High school diploma or an equivalent qualification is required.
• An associate degree is preferred.
• Strong verbal and written communication abilities, with solid grammar, punctuation, proofreading, spelling, and phone etiquette.
• Ability to stay flexible, manage priorities, and juggle several tasks and managers in a busy environment.
• Self-driven, organized, and attentive to detail.
• Comfort handling confidential information responsibly.
• Proficiency in Microsoft Office tools, especially Word and Outlook.
• Willingness to actively contribute to a collaborative, employee-owned culture.

Work Environment

The role is based in Abu Dhabi, United Arab Emirates, and follows a full-time, onsite schedule. It is described as a regular position at the mid-level. The industry context includes administrative work within architecture, planning, civil engineering, and industrial machinery manufacturing.

Equal Opportunity

The employer states that it follows employment equity principles and is committed to fair hiring practices. Qualified applicants are considered without regard to criminal history, including arrest and conviction records.

About the Employer

The organization emphasizes an inclusive culture where employees are encouraged to bring their perspectives and ideas to work. It also highlights employee network groups that support belonging and participation across communities such as Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, and Young Professionals.

Additional Information

Job details indicate a full-time schedule, regular employee status, business class of marketing and administration, and a posting date of June 25, 2026. The listed company website is https://www.hdrinc.com/.

Platform Notice

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