Executive Assistant

Overview

GovCIO is looking to hire an Executive Assistant who will function as a subject matter expert supporting the leadership of US Space Forces – Central. This role centers on task coordination, calendar and schedule control, document handling, and broad administrative assistance. The position is based at Al Udeid Air Base in Qatar and requires on-site presence.

What you will do

• Partner with SPACECENT leaders, staff, and relevant internal or external teams, including work that may involve Top Secret/Sensitive Compartmented Information (TS/SCI) matters, to coordinate schedules, manage tasks, and support communication.
• Complete mandatory security and administrative training as assigned by SPACECENT.
• Use the Task Management Tool (TMT) on NIPRnet and SIPRnet to monitor, route, and close tasks in a timely manner while coordinating with action officers.
• Support senior leadership and staff with administrative work such as drafting correspondence, managing calendars, and arranging meetings.
• Prepare, write, proofread, revise, and route correspondence, visual materials, charts, and infographics.
• Plan and organize meetings, conferences, events, and off-site activities, including access lists and security clearance transfer requests.
• Maintain databases, spreadsheets, and SharePoint lists with accurate and current information.
• Assist with awards, decorations, and evaluation processing.
• Review administrative workflows and recommend process improvements where needed.
• Carry out quality assurance checks for administrative work products and documentation.
• Help create administrative procedures and review existing ones for better efficiency.
• Serve as a liaison between SPACECENT and other organizations on administrative issues.
• Provide leadership with guidance on administrative best practices and standard procedures.
• Respond promptly to government inquiries; any request not covered elsewhere must be handled within 3 business days unless a different deadline is given.
• Attend recurring meetings, short-notice meetings with 4 hours’ notice, and scheduled sessions at AUAB in person or virtually.
• Support off-site meetings and engagements by confirming logistics and ensuring readiness for official events.
• Use Microsoft Office tools, including Word, Outlook, PowerPoint, Excel, and SharePoint, to prepare and submit weekly status reports, calendars, and task trackers for leadership and stakeholders.

Qualifications

• High school education plus 3 to 6 years of experience, or equivalent experience.
• Active TS/SCI clearance is required at the start of performance, along with the ability to work in a SCIF and obtain ACCM access when needed.
• At least 4 years of administrative support experience for senior leadership, such as flag officers or executive-level leaders.
• Experience using the Task Management Tool (TMT).
• Valid driver’s license required for operating mission vehicles.
• Working knowledge of executive administrative support in overseas or international military settings.
• Understanding of correspondence management, task tracking systems such as TMT, and protocol procedures that support complex coordination.
• Awareness of communication handling in classified environments aligned with DoD and host-nation rules.
• Strong oral and written communication skills.
• Excellent customer service and stakeholder management ability.
• Ability to work with minimal supervision.
• Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, Excel, and Access.

Preferred experience

Experience working in the CENTCOM area of responsibility is preferred.

Compensation

The posted annual pay range is USD 125,000 to USD 140,000.

Work location

This position is onsite at Al Udeid Air Base in Qatar.