Administrative Operations Associate

Role overview

This Boston-based full-time position sits at the intersection of executive assistance and office operations. The organization is looking for a polished, highly organized professional who can support senior leaders, keep daily office activity running smoothly, and help create a polished experience for employees, clients, and visitors.

In this role, you will balance multiple priorities at once, handle sensitive information carefully, and contribute to a productive, well-run workplace in a fast-moving professional setting.

Executive and administrative support

• Keep senior leaders’ calendars organized by anticipating scheduling needs and managing competing priorities.
• Arrange travel within the U.S. and abroad, including flights, hotels, ground transport, and full itineraries.
• Complete and reconcile business expense reports.
• Draft and manage confidential correspondence and other administrative tasks with a high level of care and discretion.
• Provide reliable day-to-day assistance that helps executives stay focused and efficient.

Office operations

• Act as the main contact for the Boston office and ensure employees and guests receive a warm, professional welcome.
• Set up meeting logistics, reserve conference rooms, coordinate catering, and support client visits.
• Keep the office organized, stocked, and presentable, including shared spaces, pantry/kitchen areas, and supplies.
• Oversee mail, deliveries, vendor coordination, and facility-related requests.
• Support onboarding logistics such as workspace preparation and readiness for new hires.
• Assist with internal events, team meetings, and broader office initiatives.

Operations and team support

• Work with internal stakeholders on vendor invoices, office spending, and operational projects.
• Contribute ideas that improve processes and strengthen the employee experience.
• Follow company standards related to confidentiality, data privacy, and information security.
• Step in where needed to help the wider team succeed.

Requirements

• A bachelor’s degree is required.
• At least 2 years of experience in office administration, business operations, executive support, or a related position.
• Previous support for senior executives is preferred.
• Strong ability to organize work, juggle multiple priorities, and stay effective in a fast-paced environment.
• Advanced comfort with Microsoft Office tools, especially Outlook, Excel, Word, and PowerPoint.
• Excellent attention to detail and dependable follow-through.
• Professional communication style with a strong service orientation.
• Good judgment when working with sensitive or confidential information.
• A collaborative, can-do mindset and willingness to assist wherever needed.

Compensation and benefits

The role offers an annual salary range of $60,000 to $70,000, plus bonus potential and very generous benefits. The employer also highlights long-term career growth and the chance to work with a high-performing, collaborative team.

Additional information

This opportunity is based in Boston, MA and is an onsite, full-time position. Salary expectations may vary depending on years of experience, relevant industry background, and education.