Administrative Assistant

About the Role

A nonprofit organization is looking for a temporary Administrative Assistant to provide broad support across day-to-day office and coordination tasks. This is a 3-month contract position with the possibility of extension.

Work Schedule

The role is based onsite from Monday to Friday. Working hours are 8:30 AM to 5:00 PM.

Compensation

The pay rate for this assignment is $25 to $28 per hour.

Responsibilities

• Handle incoming phone calls, emails, and physical mail, and route communications appropriately.
• Coordinate office setup, equipment needs, and troubleshooting support with IT and external vendors.
• Maintain vendor records, manage invoices, and oversee contract renewal tracking.
• Liaise with vendors to gather proposals, quotations, and insurance documentation.
• Process expenses and invoices while helping ensure costs are charged to the correct budget.
• Arrange meetings and appointments and keep leadership calendars organized.
• Assist with student club activities, including event coordination and logistical planning.
• Support a variety of operational tasks to help maintain an efficient workflow.

Requirements

• A bachelor's degree is required.
• At least 2 years of administrative experience is needed; 3 years is preferred.
• Experience using Microsoft Office Suite and Teams, along with basic familiarity with CRM tools.
• Strong organizational ability and comfort handling a high volume of tasks.
• Capability to work both independently and as part of a team.
• Comfortable with technology and able to troubleshoot basic hardware and software issues.
• Careful attention to detail, with strong verbal and written communication and interpersonal skills.

Additional Information

This is a temporary contract assignment that may be extended based on business needs.