Purchasing Operations Coordinator

About the Role

The Purchasing Operations Coordinator supports the Purchasing and Preconstruction functions at Mirra Homes by keeping purchasing operations organized and moving across multiple active projects. The role includes vendor onboarding, contract coordination, change order tracking, bidding support, purchasing records management, workflow coordination, and reporting.

This is a hands-on coordination and analytics role. In addition to daily purchasing support, you will use advanced Microsoft Excel to organize data, surface trends or inconsistencies, and create reporting that helps leaders make informed decisions.

Location & Work Environment

This position is fully on-site in Bellevue, Washington. Daily attendance in the office is required, and neither remote nor hybrid arrangements are available. Relocation support is not offered. Candidates must be able to commute to the office each day without assistance.

Purchasing & Project Coordination

• Handle change orders from the initial request through final approval, making sure routing, follow-up, and rollout happen on time.
• Create purchase orders, keep cost coding accurate, and ensure all purchasing files are complete and ready for audit review.
• Assemble bid packages, distribute RFPs, monitor vendor replies, coordinate award notices, and preserve all bidding records.
• Help manage purchasing work across several live projects by tracking deadlines, coordinating deliverables, and keeping operational tasks on schedule.

Vendor & Contract Administration

• Support vendor onboarding, insurance compliance, contract processing, and document collection so vendors are approved and prepared to start work.
• Act as the main contact for vendor billing questions, payment-related support, and administrative requests, delivering prompt and professional service.
• Investigate and help resolve billing gaps, missing or incorrect documents, and operational questions in partnership with vendors, leaders, and internal teams.
• Assist with rolling out updated contracts, scopes of work, legal paperwork, and purchasing processes while keeping records accurate and current.
• Maintain productive relationships with trade partners through timely communication, bid and contract follow-up, issue research, and ongoing vendor support during the purchasing cycle.

Data, Reporting & Analytics

• Collect, organize, and analyze purchasing and operational information in Microsoft Excel to support better business decisions.
• Build and update reports, dashboards, and operational metrics that improve visibility into purchasing activity, vendor performance, costs, and department results.
• Study data to spot patterns, discrepancies, and opportunities that can guide operational decisions.
• Turn complex information into clear, accurate, and useful reporting for leadership and internal stakeholders.

Department Operations

• Manage the Purchasing team inbox, sort incoming requests by priority, and ensure questions and issues are addressed quickly.
• Coordinate invoice routing and work with Accounts Payable to investigate and resolve billing differences.
• Build and maintain tracking systems, templates, workflows, and organizational tools that improve consistency, visibility, and efficiency across Purchasing and Operations.
• Partner with leadership to create practical tools and systems that strengthen department organization and day-to-day effectiveness.
• Coordinate utility setup, utility billing, concrete audits, inventory, and other departmental support tasks while maintaining accuracy and timely completion.

Who We're Looking For

The ideal candidate is curious, enjoys learning, and likes understanding how things work. You should be comfortable asking thoughtful questions, solving problems, and contributing ideas rather than simply checking tasks off a list.

You will do well in a team-oriented environment where communication is open, collaboration is valued, and everyone works toward shared outcomes. The right person is dependable, approachable, comfortable sharing perspectives, and willing to learn from others.

You should also be highly organized, able to keep work moving, and committed to producing accurate, high-quality results. A strong sense of accountability and a willingness to keep improving are especially important.

Skills for Success

• Advanced Excel usage, including Pivot Tables, XLOOKUP/VLOOKUP, IF formulas, dynamic arrays, conditional formatting, and large spreadsheet handling.
• Strong organization and time management across several priorities.
• Analytical thinking and attention to detail for spotting inconsistencies and making sense of information.
• Clear written and verbal communication for working with vendors, leaders, field teams, and internal stakeholders.
• Comfort learning new systems and adapting quickly when priorities change.

Qualifications

• A high school diploma is required; an associate degree or bachelor's degree is preferred.
• At least 2 years of professional experience in an office-based administrative, coordination, project support, operations, or related role in a fast-moving environment.
• Proven ability to juggle multiple priorities, keep documentation accurate, and coordinate work across more than one project or department.
• Intermediate to advanced Microsoft Excel skills, plus working knowledge of Microsoft Office applications.

Compensation

The annual pay range is $70,000 to $81,000, based on experience and qualifications.