Project Coordinator - Events

Role overview

This role supports the coordination and delivery of activities for a major sporting event in Saudi Arabia. The coordinator will help keep multiple event workstreams aligned, track milestones and operational tasks, and work with a wide range of teams and partners to ensure everything moves forward on schedule.

The assignment runs from 1st July 2026 to 15th Feb 2027. The ideal candidate will be highly organised, comfortable handling several priorities at once, and capable of working in a fast-moving environment where accuracy and responsiveness matter.

What you will do

• Assist with the planning, coordination, and rollout of project activities across different event functions.
• Keep project schedules, trackers, action logs, and reporting tools updated to reflect progress against key milestones.
• Liaise with internal teams, external stakeholders, suppliers, and partners to support alignment and on-time delivery of objectives.
• Set up and support meetings, workshops, and project review sessions, including agendas, minutes, and follow-up actions.
• Monitor risks, issues, dependencies, and mitigation plans, and escalate concerns when needed.
• Prepare regular reports, dashboards, presentations, and progress updates for management and stakeholders.
• Help coordinate operational planning, venue readiness activities, and preparations for event delivery.
• Support data gathering, analysis, and reporting to aid decisions and track project performance.
• Maintain project documentation accurately and in line with governance and process requirements.
• Follow up on action items and help ensure tasks are completed on time across several workstreams.
• Provide administrative and operational assistance to project managers and functional leads.
• Contribute to event-time operations and coordination during live event delivery.

What we are looking for

• A bachelor’s degree in Sports Management, Event Management, Business Administration, Project Management, Operations Management, or a related discipline.
• At least 3 years of experience in project coordination, event operations, sports events, venue operations, or a similar setting.
• Prior exposure to large-scale events, sporting competitions, tournaments, or multi-stakeholder projects is preferred.
• Strong organisational ability and the capacity to balance multiple priorities at the same time.
• Good analytical thinking and the ability to interpret data, spot trends, and support reporting needs.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office tools, especially Excel, PowerPoint, and Word.
• Experience using project management or collaboration platforms is an added advantage.
• Ability to work under pressure and meet tight deadlines.
• Fluency in English is required; Arabic is a plus.

Preferred exposure

• Background in sporting events, tournaments, international competitions, or other large-scale events.
• Experience in event operations, venue management, workforce coordination, logistics, or stakeholder management.
• Understanding of project management methods and reporting frameworks.
• Professional certifications such as CAPM, PRINCE2 Foundation, PMP, or similar are beneficial.

Core strengths

• Stakeholder coordination
• Planning and organisation
• Analytical thinking
• Problem solving
• Attention to detail
• Communication
• Team collaboration
• Time management
• Adaptability