Executive Assistant

Role Overview

Paradox Immunotherapeutics is looking for a polished, highly organized Executive Assistant to work closely with its senior leadership team. The right person will be a proactive problem-solver who can keep day-to-day operations moving smoothly in a fast-paced startup setting.

In this position, you will serve as a dependable administrative support resource, helping leaders stay on top of priorities, schedules, communications, and follow-through. The role calls for someone who can juggle multiple tasks at once, stay composed under pressure, and handle sensitive information with complete discretion.

This is a full-time, on-site role in Toronto, Ontario, Canada.

Key Duties

The Executive Assistant will oversee complex scheduling needs, arrange meetings and travel, prepare reports and presentations, manage confidential correspondence, monitor important action items, and provide broad administrative assistance across the organization.

Qualifications

A bachelor's degree is required. Recent graduates are welcome to apply, and prior experience through internships, co-ops, research work, or leadership roles is considered valuable.

The ideal candidate should have excellent written communication skills, strong judgment when dealing with confidential matters, and the ability to create professional emails, presentations, and executive-level communications. Quick learning ability with new tools, systems, and workflows is also important.

You should be comfortable working in a startup environment where priorities can change quickly, and you should naturally take initiative by anticipating needs before they are requested.

Strong proficiency with Microsoft Office, especially Outlook, Excel, and PowerPoint, is expected. Experience with Google Workspace would be an added advantage.

Application Notes

Applicants must send a resume and cover letter together in one PDF file. Submissions without a cover letter will not be reviewed.

Additional Requirement

Paradox Immunotherapeutics also asks candidates to share their favorite sandwich selection.