Executive Assistant

Role overview

This position provides high-level tactical and strategic administrative assistance to senior executives. It involves managing critical records, preparing information for reports, coordinating executive presentations, and handling expenses and travel end to end. The role also owns executive calendars, organizes complex meetings, serves as a communication filter, and helps coordinate administrative activities across teams and functions.

Key responsibilities

• Deliver advanced administrative support to upper-level leaders and serve as the department or division’s strongest administrative resource.
• Maintain important records, gather information for reports, process expense documentation, and prepare or refine executive presentations.
• Take charge of executive calendars, resolve scheduling conflicts, coordinate complex meetings, prepare agendas, record meeting notes, and track follow-up actions.
• Screen and prioritize calls and emails, handle routine questions, and draft replies on behalf of executives when needed.
• Coordinate all executive travel arrangements, including international travel, visa-related work, budget tracking, and last-minute changes or emergencies.
• Manage confidential and sensitive information with a high level of discretion.
• Create analytical and statistical reports for administrative planning and build presentations that surface relevant insights for leaders.
• Act as a main liaison between senior executives and internal or external stakeholders.
• Support coordination of administrative work across departments, divisions, and outside organizations.
• Guide or supervise entry-level executive assistants or administrative support staff when assigned.

Experience and education

Candidates should have a High School Diploma, GED, Higher Secondary education, or equivalent work experience with demonstrated capability. The role generally requires at least 8 years of relevant experience, ideally in senior administrative support, office services, or a similar environment.

Skills and tools

• Advanced administrative coordination
• Executive calendar management
• Meeting planning and minute-taking
• Expense reporting
• Travel coordination and booking
• Report preparation and data compilation
• Presentation editing and formatting
• Confidential records handling
• Office operations management
• Google Workspace
• Microsoft SharePoint
• SAP Concur

Additional information

This role has broad impact across multiple departments and may involve leading large cross-division projects or functional efforts. The work is highly complex and calls for strong initiative and solid technical judgment to solve problems. The duties and requirements listed here describe the general nature of the role and may change over time as business needs evolve.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Short-term disability insurance
• Long-term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous paid time off policies
• 4 to 12 weeks of fully paid parental leave, based on tenure
• 13 paid holidays
• 15 days of paid time off

Compensation

The pay range for candidates in the United States is USD 40 to 61 per hour. Pay depends on work location as well as job-related knowledge, skills, and experience. Compensation and benefits may be updated by the company at any time, in line with applicable law.