Temporary Program Coordinator

Role Overview

This temporary full-time consulting assignment is intended to fill in during a leave of absence. The position reports to the Executive Director and is mainly based in the Complex in Allston. It follows a hybrid arrangement, requiring at least three days each week on-site, along with attendance at all events.

Core Responsibilities

• Work alongside the Executive Director to carry out a plan that strengthens the physical science and engineering entrepreneurship network.
• Design and deliver programs that serve the wider entrepreneurial community, including workshops, office hours, networking gatherings, dinners, fireside chats, translational research symposia, and similar activities.
• Collaborate with students, faculty, and senior university leadership to uncover unmet needs and new opportunities.
• Create and roll out initiatives that advance the broader entrepreneurship ecosystem.
• Help advance efforts to increase participation from a more diverse range of people in the regional innovation community.
• Define key performance indicators and monitor them to evaluate program impact.
• Build relationships with outside groups and help develop partnership opportunities related to translation and entrepreneurship, including startup accelerators and incubators, academic collaborators, and venture capital firms.
• Support planning and execution of events for both internal and external audiences.
• Maintain communications and coordination tools, including a newsletter system, website, social channels, and database workflows.
• Use project management software to organize and track event-related tasks.
• Handle event operations such as reserving rooms, arranging catering, preparing spaces, welcoming attendees, answering questions, and resolving in-person issues as they come up.
• Join biweekly intern check-ins, capture notes, and share follow-up action items.
• Be available for occasional evening and weekend events, with an on-site presence needed to address logistical issues during activities.
• Take on additional responsibilities as assigned.

Qualifications

• A bachelor’s degree or an equivalent combination of education and experience is required.
• At least five years of administrative experience is needed.
• Prior exposure to event coordination and logistics is essential.
• The ability to juggle several projects at once in a fast-moving setting is important.
• Strong accuracy and attention to detail are expected.
• A flexible, startup-oriented mindset is preferred so tasks can be adjusted as needed.
• Experience working with varied populations is an advantage.
• Background knowledge or experience in relevant industries is a plus.
• The ideal candidate is creative, self-directed, entrepreneurial, and committed to the mission of the program.
• Success in both independent work and teamwork is necessary, along with the ability to use distributed resources effectively.
• Strategic and conceptual thinking, along with an innovative approach, is important.
• Comfort working with internal and external stakeholders in a university setting is required.
• A willingness to learn and adapt to change is essential.

Additional Information

This is a consultant role covering a temporary absence. The work is centered on supporting the entrepreneurial ecosystem for physical science and engineering, with a strong emphasis on programming, partnerships, communications, event delivery, and operational follow-through. Some activities occur outside standard business hours.