Team Assistant

Company overview

Colliers is a globally diversified professional services and investment management business with operations across 70 countries and a workforce of 27,000 enterprising professionals. The company delivers specialist advice in real estate and investment while focusing on doing the right thing for its people, clients, communities, and the environment.

Colliers places strong emphasis on employee growth, skill development, wellbeing, and a workplace culture that is inclusive, diverse, and built to support high performance.

Role overview

An opportunity is available for a Team Assistant to support the Commercial and Industrial Sales and Leasing group at the Takapuna office in Auckland. This role suits a proactive, highly organised professional who can provide both administrative and marketing assistance to a busy team of experienced brokers.

Key duties

• Keep the CRM system current with accurate client and property records.
• Create, format, and refine documents, presentations, and reports to a high standard.
• Plan and deliver marketing activity, coordinating with outside suppliers when required.
• Arrange travel bookings such as flights, rental vehicles, and accommodation.
• Manage invoices and expenses, including processing and monitoring them through completion.
• Set up client meetings and events, covering venue selection and catering coordination.
• Support internal communications and relationship management tasks.
• Contribute to team projects and wider initiatives as needed.

What the role calls for

• Excellent organisation and the ability to juggle several tasks and deadlines in a busy setting.
• A strong eye for detail and a consistent focus on accuracy.
• Intermediate skill level in Microsoft Word, Excel, and PowerPoint, plus familiarity with AI tools such as Copilot.
• Clear written and spoken communication skills.
• Confidence in scheduling, diary coordination, and managing complex travel logistics.
• A practical, solution-oriented approach to problem-solving.
• The flexibility to adjust quickly when priorities change.
• A client-first mindset and a commitment to excellent service.

Benefits and workplace culture

• Work with New Zealand's leading international commercial property brand.
• Build capability in business, technology, and creative areas to support your career goals.
• Access wellbeing-focused initiatives and benefits.
• Enjoy a social, inclusive environment with regular team activities.
• Receive access to a broad range of product discounts and employee benefits.

Equal opportunity statement

Colliers values inclusion and welcomes people with different perspectives, cultures, and backgrounds. The company is committed to equal opportunity in all employment decisions and aims to attract and retain exceptional people who help drive its enterprising culture forward.

If you want to contribute to a culture that encourages you to do your best work, this opportunity may be a strong fit.