Executive Assistant (m/w/d)

About the Role

The Münchner Management Kolloquium (MMK) is a leading German platform for dialogue between industry and academia. Through flagship formats such as the two-day Munich colloquium in March, the MMK events in Friedrichshafen and Heilbronn, curated side events, innovation platforms, and strategic partner communication, the organization shapes conversations, content, and networks that create real impact. Each year, MMK brings together more than 100 top speakers and 1,500 participants from business, science, politics, and society.

The team is looking for an Executive Assistant who can keep things running smoothly behind the scenes, bring structure to operational processes, and provide dependable support to the management team. This position combines traditional executive-assistant work with back-office coordination and support in speaker and event-related activities. The role is based in Munich and can be performed with a mix of on-site work and remote work.

Key Responsibilities

• Support the CEO in day-to-day operational tasks
• Handle incoming emails, documents, and internal workflows
• Coordinate calendars, travel, and administrative as well as organizational processes
• Contribute to office and operations management, including preparatory bookkeeping tasks
• Maintain and organize information, processes, and communication channels
• Assist with the content preparation of speeches, presentations, briefings, and external appointments for the CEO
• Help during busy project and event phases connected to conferences and events
• Support speaker and stakeholder coordination
• Work closely with the event, communications, and management teams

Candidate Profile

Applicants should bring experience in an Executive Assistant, CEO Assistant, Office Manager, or similar position. The ideal person works in a structured, careful, and dependable manner, shows strong organizational ability, and takes responsibility proactively. Discretion, loyalty, a professional demeanor, and the ability to manage several topics and priorities at once are important. Strong communication skills, a service mindset, confident use of MS Office and digital tools, interest in event, speaker, and project management, as well as very good German and English skills are required. A hands-on attitude and enjoyment of supporting work from behind the scenes are also essential.

What We Offer

• A motivated, high-energy team with start-up spirit and flat hierarchies
• The opportunity to work on high-profile events with C-level participants
• A modern workplace in central Munich with the option to work from home
• Direct exposure to strategy, communications, and event management
• Room for personal growth and ownership of responsibilities

Equal Opportunity

MMK is an equal opportunity employer. Qualified applicants are considered regardless of age, background, culture, mentality, generation, disability, religion, or sexual orientation.

Application

Applications can be submitted by email to info@management-kolloquium.de.