Executive Assistant

Position Summary

This role is for an Executive Assistant based in Mumbai Capital at the Associate corporate title level. The position is centered on delivering dependable administrative support to senior leadership and keeping the office running smoothly on a day-to-day basis.

Role Overview

The Executive Assistant will handle calendar coordination, meeting and travel planning, document preparation, records management, communications, and close coordination with other administrative colleagues to ensure work moves efficiently across the office.

Key Responsibilities

• Run the CEO’s calendar, meetings and daily agenda, including room bookings, catering, audio-visual setup and all related logistics.
• Prepare meeting packs and supporting materials such as agendas, presentations, briefing notes and printed documents to help decisions move forward effectively.
• Keep documentation, reports and filing systems accurate, well-organized and easy to retrieve.
• Assist visiting Management Board members and senior regional stakeholders with administrative needs when required.
• Coordinate with internal teams and external contacts to ensure documents are ready on time, actions are tracked properly and follow-ups are completed.
• Support expense processing and internal approval workflows according to company rules and expense guidelines.
• Help manage vendor registration activities, including TPRM and AITAS requirements, for the SPVs handled by the team.
• Stay updated on internal expense policies, share relevant changes with the team, and maintain distribution lists, internal communications and broadcasts.

Candidate Profile

Applicants should bring strong executive support experience, the ability to manage complex priorities, and the confidence to work in a highly confidential, fast-moving environment. The role also calls for polished communication, strong stakeholder handling, and advanced Microsoft Office capability.

Benefits and Support

• Generous leave policy.
• Gender-neutral parental leave.
• Childcare assistance with 100% reimbursement for eligible expenses, available in a gender-neutral format.
• Support for industry-relevant certifications and further education.
• Employee Assistance Program coverage for employees and family members.
• Comprehensive hospitalization insurance for employees and dependents.
• Accident and term life insurance coverage.
• Free health screening for employees aged 35 and above.

Growth and Development

• Structured training and development opportunities to support career growth.
• Coaching and guidance from experienced team members.
• A culture that encourages continuous learning and progression.
• Flexible benefit options that can be tailored to personal needs.

About the Workplace

The organization promotes a culture built on working responsibly, thinking commercially, taking initiative and collaborating effectively. It also emphasizes shared success, inclusion and a fair, positive work environment for all employees.

Additional Information

Company website information is available through the organization’s official site.