Administrative Assistant

About Levanta

Levanta is a premier affiliate marketing platform designed for marketplace sellers, particularly those on Amazon and Walmart. We empower brands to establish a sustainable and cost-effective marketing channel through direct affiliate collaborations. Our Creator Marketplace connects sellers with over 30,000 vetted publishers, influencers, affiliates, and media buyers, enabling them to drive high-quality external traffic, manage commissions effectively, enhance organic search rankings, and receive referral bonuses on sales generated by their affiliates.

Job Overview

We are a rapidly expanding team seeking a dependable and meticulous Administrative Assistant to ensure our daily operations run seamlessly. This position begins as part-time, with a clear trajectory towards a full-time role as responsibilities expand.

Key Responsibilities

• Manage and process correspondence from our virtual mailbox.
• Assist in tracking and maintaining state compliance requirements across various jurisdictions.
• Coordinate the shipment of merchandise and swag for new hires.
• Provide support for internal people operations and administrative functions, including onboarding logistics, document organization, and record-keeping.
• Proactively identify and address operational needs, follow up on outstanding tasks, and serve as a reliable support resource.

Ideal Candidate Profile

• Exceptional organizational skills and a proactive approach to identifying and resolving potential issues.
• Excellent written communication and professional demeanor.
• Ability to work autonomously with minimal supervision.
• Proficiency in managing a variety of recurring and ad-hoc tasks using different tools.
• Discretion in handling sensitive and HR-related information.

Preferred Qualifications

• Previous experience in an administrative assistant, virtual assistant, or operations support role.
• Familiarity with state business compliance procedures, such as registered agent services and annual report filings.
• Experience utilizing tools like Google Workspace, Slack, Notion, and standard HRIS platforms.
• Previous experience supporting small or remote-first teams.

Work Schedule and Compensation

• This role is part-time initially, with flexible weekly hours to be discussed.
• Availability during Pacific Standard Time (PST) business hours is required.
• There is a long-term potential for this position to evolve into a full-time opportunity.
• The budgeted hourly rate for this position is $20.

Application Instructions

To apply, please submit a brief note detailing your relevant experience and your availability during PST business hours. Including a specific mention of something from this job posting will be considered a bonus.