Project Coordinator

About the Company

Virtual Force (VF) is a technology services firm based in Pakistan that builds custom software, cloud-based solutions, and digital transformation products for clients in North America, Europe, and the Middle East. Its project teams operate in agile, collaborative settings where clear communication, coordination, and accountability are essential.

Role Summary

The company is seeking a detail-driven Project Coordinator to help delivery teams plan, monitor, and complete software projects successfully.

This position is suited to someone with 2 to 3 years of practical experience in a software services or IT environment who understands agile delivery and can manage several workstreams at once with confidence.

You will partner with Project Managers, engineering leads, QA teams, and clients to keep projects moving, maintain visibility on progress, and ensure stakeholders stay informed.

Key Responsibilities

• Support Project Managers with scheduling, planning, and progress tracking for one or more active software projects.
• Keep project records up to date, including status updates, meeting minutes, risk registers, action items, and sprint tracking sheets.
• Act as a liaison among development, QA, design, and DevOps teams so dependencies and blockers are resolved on time.
• Run or assist with daily standups, sprint meetings, and client update sessions, then capture next steps and follow through on pending items.
• Watch project timelines closely, identify possible delays, and escalate concerns to the PM or delivery lead when needed.
• Update project tools such as Jira, Confluence, Asana, or similar platforms with accurate and current information.
• Help with resource planning by tracking team availability, leave, and project allocation requirements.
• Prepare client-ready materials such as progress reports, demo notes, and change request logs.
• Coordinate onboarding for new team members by ensuring access, tools, and project context are available.
• Spot gaps in delivery processes and recommend practical improvements aligned with VF standards.

Required Qualifications

• A bachelor’s degree in Computer Science, Business Administration, Project Management, or a related discipline.
• Two to three years of experience in a Project Coordinator, Associate PM, or comparable role within a software services or IT company.
• Strong knowledge of the software development lifecycle and agile/scrum ways of working.
• Working familiarity with at least one project management tool such as Jira, Confluence, Asana, Trello, or ClickUp.
• Excellent English written and spoken communication skills, with comfort in client-facing interactions.
• Well-developed organizational ability and a proven record of handling multiple projects or workstreams simultaneously.
• Capability to work independently, prioritize effectively, and meet deadlines under pressure.

Nice to Have

• PMP, CAPM, PMI-ACP, or Scrum certifications such as CSM or PSM would be an advantage.
• Experience with resource management and capacity planning in a billable-hours or time-and-materials setting.
• Exposure to communicating with clients across international time zones, including the US and EU.
• Familiarity with Microsoft 365 and collaboration tools such as Teams and SharePoint.
• Basic knowledge of software estimation methods such as story points, function points, or T-shirt sizing.

Core Competencies

• Stakeholder communication
• Risk and issue tracking
• Agile and Scrum facilitation
• Prioritization and time management
• Cross-functional team coordination
• Documentation and reporting