Executive Assistant

Job Summary

We are looking for a polished, highly organized Executive Assistant to provide direct support to the SLT in its daily activities. In this position, you will act as a dependable partner to senior leadership by managing communication, organizing schedules, preparing documentation, and helping the department operate smoothly. The role calls for strong judgment, a high level of confidentiality, and excellent communication abilities.

Key Responsibilities

• Oversee the executive calendar by arranging meetings, appointments, and travel plans.
• Handle coordination for both internal and external meetings, including agendas, supporting materials, and follow-up actions.
• Draft reports, presentations, letters, and other required documents.
• Treat confidential and sensitive matters with complete discretion and professionalism.
• Review and manage email communication for the VP, including prioritizing messages and replying when needed.
• Arrange travel, conferences, and special events.
• Work with internal teams and outside stakeholders to support business operations.
• Track expense reports and assist with budgeting and invoice-related tasks.

Qualifications

• A graduate degree in any discipline is required.
• 6 to 10 years of experience supporting a senior executive, ideally at VP or C-suite level.
• Strong planning, coordination, and time-management capabilities.
• Excellent written and spoken communication skills.
• Comfort using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook; exposure to project management software is an added advantage.
• Strong sense of confidentiality, professionalism, and discretion.

Preferred Skills

• Background in a corporate or executive office setting.
• Familiarity with industry-specific systems, tools, or workflows.
• Ability to manage multiple priorities and solve problems effectively.

Work Location

Bengaluru, Karnataka, India.