Creative Coordinator

Role overview

This role supports two executives within Mattel Television Studios and focuses on the Unscripted Creative area. The coordinator will keep day-to-day operations organized by managing calls, calendars, meetings, deadlines, travel, and expense processing, while also staying in touch with business and industry partners.

Key responsibilities

• Handle the administrative workload for two executives supporting Unscripted Television in the Mattel TV Studios Live Action team, including phones, calendars, expenses, and travel logistics.
• Manage and prioritize a high volume of tasks, follow verbal and written directions, and maintain strong grammar, punctuation, and spelling standards.
• Communicate professionally with staff, executives, departments, and external partners in a tactful, patient, and collaborative way.
• Coordinate multiple calendars, external meetings, travel plans, appointments, pitches, and screenings.
• Prepare, process, and reconcile business and personal expense reports and related financial records.
• Serve as an administrative point of contact for other Mattel Studios groups, including BA/Legal, Marketing, and Corporate Functions.
• Build internal tracking systems for submissions, pitches, materials, and project-related files.
• Work with creative leaders to organize and compile notes.
• Review and monitor submissions, development projects, incoming scripts and cuts, and shooting schedules.
• Develop talent lists for Mattel Development.
• Track competitor activity, new content approvals across platforms and studios, as well as external deals, pods, and talent.
• Follow through proactively by anticipating executive needs and responding promptly to correspondence and action items.
• Maintain professionalism, discretion, and confidentiality when handling sensitive information.
• Support other assistants and take on additional duties assigned by executives.
• Prepare and update presentation decks and other creative materials used for development, production, and cross-functional communication.
• Provide informed creative input and help support key development decisions.

Requirements

• At least 2 years of entertainment desk experience in an agency or studio environment.
• 2 to 3 years of administrative support experience.
• Strong command of Microsoft Office, especially Excel, PowerPoint, and Word.
• Ability to manage a busy multi-line phone system.
• Strong interpersonal, organizational, and communication skills.
• Comfort working in person at the workplace on a regular and timely basis.

Additional information

Mattel emphasizes curiosity, continuous learning, and a growth mindset. The company values collaboration, innovation, accountability, and ownership, and describes its working model as flexible, with a balance of in-person collaboration and flexibility to support performance and connection.

About Mattel

Mattel is a global toy and family entertainment company with a portfolio that includes Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA, and Polly Pocket, along with other owned or licensed properties. Its business spans toys, content, consumer products, digital experiences, and live experiences.

Equal opportunity and hiring notices

Mattel is an equal opportunity employer and considers applicants without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran status, protected veteran status, disability status, or other legally protected characteristics. Under the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, applicants with arrest or conviction records may be considered if qualified.

Application note

Mattel also encourages candidates who do not meet every requirement to still consider applying if they are excited about the role.