Assistant Manager – Cost & Procurement

Role Overview

This position focuses on cost governance and capital control for warehousing infrastructure across India. The role sits within Operations Excellence and is responsible for maintaining financial discipline across Distribution Centers, Fulfillment Centers, and Dark Stores.

The incumbent will oversee CAPEX tracking from start to finish, coordinate procurement workflow steps, manage asset capitalization follow-ups, and prepare financial reporting for infrastructure, automation, and technology-related initiatives. The objective is to keep capital deployment compliant, well-documented, and aligned with approved business cases so that network expansion remains scalable and financially controlled.

This role does not include commercial negotiation or final rate closure, which remain with Central Procurement.

Job Details

Location: Mumbai

Function: Operations Excellence – Cost Governance

Reporting to: Senior Manager – Operational Excellence / Network Strategy

Employment Type: Full-time

Experience Required: 3–6 years in supply chain finance, procurement governance, or cost control for warehousing or e-commerce

Key Responsibilities

• Support the yearly CAPEX planning exercise for DCs, FCs, and Dark Stores.
• Keep a centralized tracker for capital spending at project, site, and network levels.
• Review budget-versus-actual figures as well as committed-versus-invoiced expenditure.
• Monitor project spend run rate and escalate any significant variance early.
• Maintain visibility on financial progress for live and upcoming expansion work.
• Check that spending remains aligned with the approved cost-benefit analysis.
• Coordinate PR-to-PO movement with Central Procurement without handling commercial negotiation.
• Confirm that budget approvals are in place before purchase orders are issued.
• Track PO release timing and milestone-linked billing schedules.
• Verify invoices, GRN matching, and supporting documents for accuracy.
• Maintain a documentation set that is ready for audits at any time.
• Track capital outlay across automation, material handling equipment, racking, civil work, CCTV, security systems, and technology integrations.
• Ensure expenses are mapped to the correct cost centers and asset categories.
• Identify overspending and support action plans to correct it.
• Monitor outstanding committed liabilities and future payment commitments.
• Work with Finance on asset capitalization and updates to asset master records.
• Track capitalization timelines and the start dates for depreciation.
• Ensure all supporting records meet statutory and internal audit requirements.
• Maintain a tracker for asset governance across the network.
• Build dashboards for CAPEX monitoring and capital efficiency reporting.
• Measure productivity indicators such as cost per sq. ft., cost per pallet position, and cost per throughput unit.
• Prepare monthly financial governance updates for leadership.
• Provide structured cost inputs for expansion feasibility studies.

Success Metrics

• CAPEX budget adherence percentage
• Accuracy of budget forecasting
• Lower variance across projects
• Timely PR/PO coordination percentage
• Invoice validation accuracy percentage
• Asset capitalization compliance percentage
• No major audit observations
• On-time reporting adherence

Requirements

• A bachelor’s degree in Engineering, Finance, Supply Chain, or Operations.
• 2–4 years of experience in cost control, procurement governance, or supply chain finance.
• Prior exposure to multi-site warehousing or e-commerce operations is preferred.
• Solid understanding of CAPEX and OPEX classification.
• Working familiarity with ERP platforms such as SAP, Oracle, or similar systems.
• Strong Excel skills and the ability to build financial dashboards.

What We Offer

• Exposure to capital governance across a pan-India operational network.
• Ownership of high-impact financial tracking for automation and expansion programs.
• Opportunity to grow across Operations Excellence, Strategy, and Finance leadership tracks.
• A chance to create structured capital governance processes in a fast-scaling e-commerce environment.

Additional Information

Core Focus: Warehousing CAPEX and financial control across pan-India DCs, FCs, and Dark Stores.

Type: Full-time.