Administrative Coordinator

Job summary

Jamaica Craft Cafe is looking for a well-organized and self-driven Administrative Coordinator to keep everyday business operations running smoothly. This full-time role is based in Auckland, New Zealand, and focuses on office coordination, document handling, scheduling, communication support, and assisting different teams with administrative tasks.

Key responsibilities

• Oversee routine office administration and keep daily operations organized.
• Maintain up-to-date records, filing systems, and company documentation.
• Arrange meetings, appointments, and internal or external events.
• Draft reports, emails, letters, and other routine business documents.
• Support data entry work, database upkeep, and record tracking.
• Provide administrative assistance to internal departments as needed.
• Track office inventory and help coordinate supply purchases when necessary.
• Receive incoming messages and route queries to the right person or team.
• Follow company procedures and administrative compliance requirements.
• Help management with special assignments and other ad hoc office duties.

Requirements

• Completion of high school or an equivalent qualification; a background in Business Administration is a plus.
• Prior experience in administration, coordination, or office support is preferred.
• Working knowledge of Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Strong planning, organization, and time-management abilities.
• Clear verbal and written communication skills.
• Comfort working independently and handling multiple tasks at once.
• Sharp attention to detail along with good problem-solving ability.
• Must be legally permitted to work in New Zealand.

Other information

This position is a full-time on-site role in New Zealand. The role is focused on administrative coordination and office support across multiple functions.