Tender Administrator

Role overview

This position is based in Abu Dhabi and sits within a full-time, on-site working model. The role focuses on end-to-end contract administration, tender support, monitoring, and document control, with particular emphasis on legal, commercial, and governance compliance.

Contract administration before approval

• Examine contracts, amendments, addenda, and related paperwork to confirm they are ready for approval and signature.
• Guide the Contract Administrator on drafting quality and review standards.
• Prepare and negotiate complex or unusual contract terms when needed.
• Refine contractual wording so it matches approved templates, governance rules, and the acceptable risk position.
• Spot legal and commercial exposure and ensure suitable protections are included before approval.
• Work with Legal Counsel during the review cycle, resolve legal comments, and align the final contract position.
• Compile complete approval-ready contract packs and summaries for authorized signatories.

Tendering support

• Assist tender and bid activities from a contractual and compliance standpoint.
• Assess tender documents to identify deviations, commercial concerns, and contract risks.
• Prepare or review clarifications, deviation schedules, and draft responses on contract terms.
• Coordinate input from Legal Counsel on tender-related clauses where necessary.
• Support contractual discussions after tender submission and before award, under management guidance.

Contract monitoring, tracking, and reporting

• Supervise and verify the contract monitoring register maintained by the Contract Administrator so it remains complete and accurate.
• Ensure expiry tracking is active and that the execution team receives timely alerts for renewals, extensions, or closure actions.
• Check the status of contracts in process and flag delays, bottlenecks, or staffing limitations.
• Track processing turnaround times from receipt to signature and escalate emerging issues or risk patterns when required.
• Review and approve dashboards and reports before they are shared.
• Provide confirmed contract information to the execution team as needed, including active contract counts, processing status, upcoming expiries, and throughput/lead-time data.

Documentation and contract control

• Make sure contracts sent for signature are complete, accurate, and ready for approval.
• Oversee the indexing, compilation, and archiving of fully executed contracts.
• Ensure finalized agreements are shared with the relevant internal teams.
• Maintain strong document control discipline and compliance standards without handling routine filing tasks.

Qualifications and experience

• A bachelor’s degree in Engineering or Law, or a strong legal background, is required.
• At least 5 years of experience in contract administration, drafting, and negotiation is expected.
• Previous exposure to the Middle East and its contracting practices is important.
• Experience working with in-house or external Legal Counsel is needed.
• A solid grasp of contractual governance, approval flows, and risk management is essential.

Key competencies

• Advanced capability in contract drafting and review
• Good legal and commercial judgment
• Ability to understand and apply legal advice effectively
• Strong discipline in contract tracking and reporting
• Clear stakeholder coordination and communication skills
• Excellent attention to detail and document accuracy
• Proficiency with MS Excel, Word, and PowerPoint

What is offered

• A competitive compensation package.
• Paid vacation and leave benefits.
• A safe, inclusive environment that supports teamwork, innovation, and professional excellence.

Additional information

Applicants are encouraged to apply even if they do not meet every single requirement, provided the role is of interest. The employer welcomes candidates from diverse backgrounds, experiences, and perspectives.

Work area: Others

Country/Region: United Arab Emirates

Job location: Abu Dhabi

Working model: On-site

Employment type: Full-time / regular

Company: TÜV SÜD Middle East LLC

Org unit code: BM

Requisition ID: 5965