Purchase Executive

Role overview

This position supports procurement, purchasing, and quality assurance activities at a luxury hotel property in Mumbai. The role focuses on handling documents, maintaining inventory accuracy, coordinating deliveries, and ensuring compliance with food safety, handling, and internal quality standards.

Core responsibilities

• Prepare, sort, and circulate important paperwork and related information to the right team members.
• Keep current on safety programs and the regulatory requirements relevant to the assigned area, including food and retail.
• Follow food safety and handling rules in all food-related areas.
• Maintain orderly records so reports, invoices, and related documents are properly stored and easy to retrieve.
• Work out inventory, order, and cost figures as needed.
• Carry out inventory checks to understand stock levels and replenishment needs.
• Inform the manager or supervisor when stock falls below the required level.
• Handle vendor delivery problems and manage the return process when necessary.
• Check, receive, and track incoming stock accurately.
• Match shipping invoices with receiving documents and resolve mismatches.
• Accept, unload, and process deliveries.
• Monitor PAR levels for food items to keep supplies at the right level.
• Reject items that are damaged, unsuitable, or incorrect.
• Support management with training, scheduling, counseling, discipline, motivation, and coaching of employees.
• Set a positive example for other team members and support service continuity.
• Report accidents, injuries, and unsafe conditions, and complete required safety training and certifications.
• Follow company policies, maintain a professional appearance, and protect confidential information and company property.
• Assist colleagues when needed to maintain service levels and coverage.
• Communicate clearly and professionally, both verbally and in writing.
• Build respectful working relationships and contribute to shared team goals.
• Read and verify information in different formats, including small print.
• Stand, sit, or walk for long periods and carry out physically demanding tasks, including lifting up to 50 pounds without assistance.
• Use fine motor skills to handle objects of different shapes and sizes.
• Move through narrow, confined, elevated, uneven, slippery, and stair or ramp areas as required.
• Perform other reasonable duties assigned by management.

Requirements

• High school diploma or GED equivalent.
• At least 2 years of relevant work experience.
• At least 1 year of supervisory experience.
• No license or certification is required.

Work details

This is a full-time, non-management role based onsite in Mumbai, Maharashtra, India. The position is not remote.

Equal opportunity statement

The employer follows an equal opportunity approach and encourages applications from people of all backgrounds. Hiring decisions are made without discrimination on protected characteristics, including disability, veteran status, and other legally protected bases.

About the employer

The hotel brand is part of a global hospitality portfolio known for delivering thoughtful service, comfort, and a strong guest experience. The luxury brand emphasizes associate well-being, training, recognition, career development, and a culture built on confidence, innovation, authenticity, and teamwork.