Operations Executive - Business Setup

Company Overview

10XMHub Business Setup Consultants is a Dubai-based corporate services provider that supports entrepreneurs, SMEs, multinational firms, and investors in setting up and growing their businesses across the UAE. Its service portfolio covers Mainland, Free Zone, and Offshore formation, corporate structuring, visa and immigration support, corporate banking assistance, accounting and tax compliance, PRO services, and ongoing corporate support. The company focuses on combining strong regulatory expertise with a client-first approach to deliver dependable and transparent solutions.

The organization aims to build long-term partnerships by helping businesses launch, operate, and scale successfully in one of the world’s most dynamic commercial hubs.

Role Summary

The Operations Executive will play a key role in the business setup division by handling day-to-day operational support, coordinating with clients, managing formation workflows, engaging with government authorities, and ensuring services are delivered smoothly and in compliance with UAE requirements. This position suits someone who is highly organized, service-oriented, and comfortable managing several client assignments at once in a fast-moving environment.

Key Responsibilities

• Oversee the complete company formation workflow for Mainland, Free Zone, and Offshore setups.
• Handle client onboarding, document collection, KYC, incorporation, licensing, visa applications, renewals, amendments, and related corporate services.
• Coordinate with authorities such as DET, MOHRE, ICP, GDRFA, Free Zone authorities, Dubai Courts, Notary Public, and other relevant regulatory entities.
• Monitor application status and drive each case to completion within required timelines.
• Work closely with internal teams, banking partners, legal consultants, and outside stakeholders to ensure smooth execution.
• Maintain organized and accurate client files, records, and compliance documentation.
• Track licence renewals, visa expiration dates, and other regulatory deadlines.
• Contribute to the creation and ongoing improvement of SOPs and operational processes.
• Spot process gaps and suggest practical ways to improve efficiency.
• Support management with operational reporting, service performance metrics, and KPI dashboards.
• Deliver strong customer service across the full client journey.
• Keep up to date with regulatory changes in the UAE and share relevant updates internally.

Qualifications and Experience

• A bachelor’s degree in Business Administration, Management, Commerce, or a closely related field is required.
• 1 to 2 years of experience in UAE business setup, corporate services, PRO services, banking, financial services, or a similar client-facing operations role.
• Prior exposure to UAE company formation procedures and regulatory bodies is preferred.
• Experience managing multiple client matters at the same time.
• Comfort working with document management systems and CRM platforms.

Required Skills

• Strong organization and time management
• High attention to detail and accuracy
• Clear verbal and written English communication
• Ability to work independently and prioritize effectively
• Problem-solving and cross-functional coordination
• Professional client relationship handling
• Microsoft Office proficiency, including Excel, Word, Outlook, and PowerPoint
• Experience with CRM and workflow tools is beneficial
• Ability to perform well under pressure and tight deadlines

Why This Role Stands Out

• Opportunity to join a fast-growing corporate services business in Dubai.
• Exposure to international entrepreneurs, investors, and multinational clients.
• Continuous learning and professional development opportunities.
• Collaborative, entrepreneurial workplace culture.
• Performance-oriented environment with room for career progression.
• Competitive compensation with performance-linked incentives.

Additional Information

This is a full-time, onsite position based in Dubai, Dubai, United Arab Emirates.

No specific vacancy count, salary amount, start date, or application deadline was provided.

The role is intended for candidates who can manage multiple priorities, communicate effectively, and support clients throughout the business setup lifecycle while maintaining compliance and service quality.