Executive Assistant - Fully Remote

About CoTrain

CoTrain operates as a curated marketplace connecting businesses with top-tier specialists for both hiring and project-based training. The company is early-stage, moving quickly, and intentionally lean, so this position comes with substantial ownership from the outset.

Role snapshot

Executive Assistant | Contract | Remote within U.S. time zones | 6+ months | $3,000–$5,000 per month

What the role involves

This is a broad, hands-on support position rather than a traditional calendar-only executive assistant job. You will act as the CEO’s primary support across administration, operations, reporting, and practical technical and marketing tasks. The work may range from refining financial reports to extracting performance data from ad accounts, checking new product features, or coordinating with vendors. It suits someone who likes variety, takes initiative, and can work independently without close hand-holding.

Core responsibilities

• Manage the CEO’s inbox, calendar, and follow-up items while keeping active priorities moving so tasks do not stall.
• Create and maintain reporting tools and spreadsheets, gather data from multiple systems, and convert raw information into clear, decision-ready summaries; strong Excel or Google Sheets ability is essential.
• Support paid media efforts by monitoring campaigns, tracking spend and results, and identifying what is performing well and what needs attention.
• Handle light technical tasks using internal tools, basic troubleshooting, simple scripting or no-code automation, and quality checks; engineering background is not required, but comfort with technical work is important.
• Provide flexible executive support by taking ownership of whatever the CEO needs completed quickly and professionally.

What makes someone successful here

The right person is quick-moving, resourceful, and action-oriented, with a preference for trying, learning, and refining rather than waiting for perfect instructions. They should stay organized across many concurrent tasks, work comfortably with numbers, spot issues in financial statements, absorb new tools and dashboards quickly, communicate plainly, and handle sensitive business and financial information with discretion.

Preferred background

• Prior experience in a startup, e-commerce, SaaS, or direct-response/marketing setting.
• Practical exposure to ad platforms such as Meta or Google.
• Familiarity with Shopify, QuickBooks, or analytics dashboards.
• Some experience with scripting, automation, or no-code tools.

Why this opportunity stands out

You will work closely with the CEO and gain a direct view into how a growing company operates. The role offers meaningful responsibility, real ownership, and room to grow as the business expands. It is a strong fit for someone ambitious who wants to be near strategic decision-making.

Application process

Applications are submitted through CoTrain. New candidates can sign in or create an expert profile, then complete the application for this role. Candidates will be reviewed and matched through the platform, and the team will reach out via CoTrain. Applications are reviewed daily, so a complete submission is required to be considered.