Office Assistant

Role overview

This temporary Office Assistant role based in New York, NY supports daily workplace operations and administrative coordination. The position is scheduled to run through December 31, 2026, with a possibility of becoming permanent if the business approves the conversion.

Key duties

• Welcome visitors and callers in a professional, friendly manner.
• Arrange meeting catering, book conference rooms, and handle setup and cleanup for food service.
• Provide coffee and water service for guests and during meetings.
• Coordinate meetings and support video conferencing requirements in the office.
• Track office supply levels and place replenishment orders when needed.
• Accept and organize incoming deliveries, and take disposal boxes to the loading dock.
• Purchase and replace restroom supplies as required.
• Keep the copy room stocked and orderly.
• Support Human Resources with employee onboarding and offboarding tasks.
• Work with HR to share office updates and keep employees informed.
• Assist HR with miscellaneous ad hoc projects.
• Provide coverage around the fall and winter holidays, excluding Thanksgiving Day and Christmas Day.

Experience and education

• Applicants should have 1 to 3 years of relevant experience.
• A BS/BA degree or an equivalent qualification is required.
• The role requires flexibility to work between 7:30 AM and 6:00 PM, depending on meeting schedules; standard working hours are typically 8:00 AM to 5:00 PM.
• This is a 40-hour work week.

Compensation

The position pays $35 per hour.

Employment terms

This is a temporary onsite role with the option to transition to full-time based on business approval.