Document Controller (Aconex)

Overview

This role is for a skilled Document Controller with strong Aconex experience to support the delivery of large-scale construction and infrastructure work. The position is based in Riyadh, Saudi Arabia.

Core responsibilities

• Take ownership of all project documents moving in and out of the project, such as drawings, reports, specifications, submittals, and general correspondence.
• Set up, administer, and keep the Aconex document control platform running accurately.
• Log, sort, share, and file project records in an organized manner.
• Keep a close watch on document workflows, review cycles, approvals, and transmittals inside Aconex.
• Maintain numbering conventions, version history, and master document registers.
• Work closely with engineering, design, site execution, commercial, and project management teams to keep documentation aligned.
• Track document progress and prepare routine status updates on reviews and approvals.
• Issue transmittals, workflow actions, and distribution matrices as needed.
• Make sure all document control activities follow established procedures, ISO 9001 standards, and client requirements.
• Help support audits by keeping records complete, accurate, and easy to trace.
• Oversee the Common Data Environment and ensure documents remain accessible and protected from loss or errors.
• Monitor document control performance indicators and share progress reports.
• Provide guidance to project team members on Aconex processes and document management practices when needed.

Qualifications and experience

• A diploma or bachelor’s degree in a relevant discipline is required.
• At least 5 years of experience in document control on major construction, infrastructure, or engineering projects.
• At least 3 years of practical, hands-on use of Aconex.
• Strong working knowledge of document control procedures, workflows, transmittals, revision management, and document management systems.
• Prior exposure to ISO 9001 quality management systems is needed.
• Good command of Microsoft Office tools, including Excel, Word, and PowerPoint.
• Familiarity with Common Data Environment practices and BIM-related documentation is an advantage.
• Strong organizational ability, communication skills, coordination skills, and stakeholder management skills are important.

Additional note

Candidates who are interested may submit their application or share their CV for consideration.