Scheduling Clerk

Role overview

This permanent, full-time Scheduling Clerk position is based at Home Care in Portage la Prairie, Manitoba, within Southern Health-Santé Sud. The role is part of the CUPE union and requires in-person work. The schedule includes days, evenings, and weekends, with a standard daily shift of 7.75 hours and annual base hours of 2015. The anticipated start date is August 3, 2026.

The Scheduling Clerk serves as the key resource for day-to-day staffing coordination. This includes building and updating staff schedules, arranging relief coverage and on-call assignments, and handling related data entry and record maintenance. Working alongside leadership, the role focuses on applying collective agreement rules to create efficient schedules that limit overtime and reduce the use of agency staffing.

The position calls for sound judgment, the ability to set priorities independently, and a practical approach to handling unusual situations. Work must be carried out in line with the mission, vision, values, and policies of Southern Health-Santé Sud.

Compensation and work details

The posted pay range is CAD 26.14 to 30.51 per hour. This is an in-person role with a 1.0 FTE appointment. No stipend or internship duration is specified.

Experience and education

Candidates should have at least one year of experience using electronic staff scheduling systems and a minimum of three years of experience in a health care setting. A Grade 12 education or equivalent is required. Preference is given to applicants with training on ESP scheduling software, and equivalent combinations of education and experience may also be considered.

Skills and qualifications

The role requires strong computer, scheduling, communication, and problem-solving abilities, along with comfort working in a collaborative health care environment. Confidentiality, attention to deadlines, and the ability to manage competing priorities are also important. Because of the region’s cultural diversity, respect for diverse communities is essential. For designated bilingual positions, fluency in both official languages is required.

Additional requirements and conditions

Applicants must be able to meet the mental and physical demands of the job. There are no hazardous or significantly unpleasant working conditions noted. Occasional evening or weekend work may be required, and travel to other regional facilities could be needed depending on job duties.

Reasonable accommodation can be requested for any materials or activities used during the hiring process. Indigenous applicants are encouraged to apply and may voluntarily self-identify as Indigenous in their cover letter or application. The organization is committed to increasing Indigenous representation across its workforce.

A satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check, and Child Abuse Registry Check are required, and the successful candidate must pay any related service charges. Applicants should include three work-related references who are not family members and who can speak to current and past performance.

For union-represented positions, internal applicants may file a grievance related to the competition. If a selection grievance is submitted, relevant information from the competition file may be shared with the grievor’s representative, with unrelated personal information and legally protected details removed. In line with the French Language Services policies of the Government of Manitoba and Southern Health-Santé Sud, services are intended to be available in English and French in designated program or service areas serving French-speaking communities. If no applicant meets the bilingual requirement, other fully qualified candidates may still be considered.

Requisition ID: 406125. Position number: 880-715321004C258-01. Employer: Southern Health-Santé Sud. Site and work location: Home Care - Portage la Prairie. Department/Unit: Home Care Praogram. Hiring status: Permanent. Union: CUPE. Posting end date: July 3, 2026. Daily hours worked: 7.75. Annual base hours: 2015. Anticipated shift: Days; Evenings; Weekends. Employment arrangement: In Person. Anticipated start date: 08/03/2026.