Executive Assistant

About the Company

WoodPlank is a rapidly expanding e-commerce business in the architectural building products space across North America. The company designs, manufactures, and ships high-end wood wall paneling, exterior siding, fencing, and related architectural materials to customers in the U.S. and Canada, including homeowners, designers, architects, builders, contractors, and commercial developers.

This role is suited to someone who is highly organized, enjoys finding solutions, and takes pride in making sure work moves forward smoothly behind the scenes.

Role Overview

WoodPlank is hiring an experienced Executive Assistant to support leadership and contribute across several business functions. This is a hands-on role that goes beyond standard administrative support. The person in this position will take ownership of tasks, stay ahead of follow-ups, and make sure important details are handled without being missed.

You will assist with operations, purchasing, inventory, vendor coordination, administration, and daily business organization.

Key Responsibilities

• Track invoices, purchase orders, and other operational paperwork with accuracy.
• Arrange orders for products, packaging, office materials, and related supplies.
• Keep an eye on stock levels and coordinate restocking before issues arise.
• Stay in contact with vendors, suppliers, couriers, and service partners to ensure tasks move forward.
• Make sure deadlines, action items, and follow-ups are completed on schedule.
• Support leadership by helping them stay focused on priorities and well organized.
• Create reports, spreadsheets, and concise operational summaries.
• Help move information between teams so communication remains clear and efficient.
• Handle administrative projects and special assignments as required.
• Communicate professionally with vendors and suppliers by phone and email.
• Where needed, negotiate pricing, timelines, and order details.
• Address issues quickly and professionally to keep operations running smoothly.
• Build and maintain productive relationships with vendors and service providers.
• Keep records accurate and documentation well organized.
• Look for ways to simplify and improve administrative processes.
• Maintain shared files, systems, and business information so they remain current.
• Spot inefficiencies and suggest practical improvements.

What We Are Looking For

• At least 3 years of experience in administration, operations, office management, executive support, or a related role.
• Strong organizational ability and a sharp eye for detail.
• Excellent written and spoken communication skills.
• Comfort and confidence when dealing with suppliers, vendors, and outside partners.
• Solid problem-solving skills and good judgment.
• Ability to balance several priorities while keeping track of details.
• Experience using Google Workspace, Microsoft Office, spreadsheets, and other business tools.
• A proactive mindset and the ability to take initiative independently.

Preferred Background

• Prior experience supporting executives or senior leaders.
• Exposure to purchasing, inventory, logistics, or supply chain work.
• Experience in construction, manufacturing, building materials, or e-commerce.
• Familiarity with Monday.com, HubSpot, Shopify, or Google Workspace.

Why Join WoodPlank

• Work directly with leadership and contribute meaningfully to the company's growth.
• Enjoy a high degree of ownership and autonomy.
• Be part of a collaborative, supportive, and entrepreneurial workplace.

Application Instructions

Applicants should share a resume along with a short introduction explaining why they are a strong match for the position.