Administrative Assistant (Contracts)

Role Overview

EM Services Pte Ltd is looking for a contract Administrative Assistant to support contract administration, tender coordination, document control, and day-to-day clerical tasks in Singapore.

Key Duties

• Draft tender documents and prepare related reports.
• Coordinate with the advertising agency to organise tender advertisements.
• Assemble tender packs and maintain forms such as PTR and the Tender Register.
• Handle tender closing on the due date and time, then publish tender outcomes.
• Put together contract documentation and support the execution process.
• Manage both physical and digital filing, including scanning and uploading records to the file-sharing platform.
• Track and update R & R and re-roofing schedules in the Property Data System, and prepare annual budget estimates for cyclical Town Council works.
• Prepare payment vouchers and claims submissions.
• Compile Term Contract SORs for upload into the Town Councils’ Works Order System.
• Prepare the yearly report on consultant performance assessments.
• Carry out additional general administrative and clerical duties as needed.

Requirements

• NITEC or Diploma qualification.
• A-level or other tertiary education background.
• Self-motivated, careful with details, and able to work well with others.
• Comfortable handling work under tight deadlines.

Additional Information

This role is based onsite in Singapore and is offered on a contract basis. No stipend or salary figure was stated in the source.