Private Assistant

Role overview

We are looking for a seasoned and polished Private Assistant to provide senior-level personal support, concierge-type assistance, estate coordination, and administrative control across a wide variety of private matters. This position calls for outstanding organisation, sound judgement, and a strong ability to manage confidential issues with complete discretion, professionalism, and precision.

The role will help ensure seamless management of personal affairs, household needs, VIP-related arrangements, and private administration.

Key responsibilities

• Serve as the main contact for personal and private matters.
• Manage sensitive and confidential information with full discretion and professionalism.
• Coordinate a broad range of personal tasks and ensure they are completed efficiently and on time.
• Monitor VIP relationships and correspondence, and assist with relationship management by keeping track of important occasions, milestones, and events.
• Arrange personal travel, including flight bookings, hotel stays, and related logistics.
• Support private insurance-related administration, including vehicle registration, renewals, and associated paperwork.

Estate and household oversight

• Oversee private properties to ensure they remain maintained, functional, and secure.
• Manage household and estate staff, including support with hiring, onboarding, payroll, scheduling, and performance tracking.
• Coordinate with external vendors and service providers for maintenance, renovations, and other property requirements.
• Work with internal and external stakeholders on private procurement and household needs.
• Assist in the daily administration and upkeep of private residences and related assets.

Financial administration

• Help coordinate and administer financial matters connected to personal, household, and private expenses.
• Support the organisation and tracking of records and documents related to private spending, as needed.

Documentation and approvals

• Keep personal records current, including passports, visas, Emirates IDs, and other important documents.
• Maintain a well-organised and regularly updated database of key contacts, suppliers, and vendors.
• Review and coordinate preliminary approvals related to private matters.

Qualifications and experience

The ideal candidate will have a bachelor’s degree in a relevant field such as Business Management, Hospitality, Estate Management, or a similar discipline. Prior experience in a comparable role is required, ideally in support of a high-net-worth individual, family office, or VIP setting.

You should understand the level of professionalism, discretion, and service expected in a private household or executive support environment. Strong command of English and Arabic is essential, with Arabic being mandatory.

Core competencies

• Excellent organisation and multitasking abilities with strong attention to detail.
• Strong communication and interpersonal skills.
• High integrity and the ability to protect confidential information.
• Calm, practical problem-solving under pressure.
• Professional, respectful, trustworthy, and service-focused attitude.
• Willingness to work beyond standard office hours when required.
• Good awareness of local customs, etiquette, and cultural expectations.
• Well-groomed personal presentation and high standards of appearance.