Office Coordinator

Role overview

Amtivo Ireland is hiring a part-time Office Coordinator for its Dublin office on a fixed-term 6-month contract. This onsite role is scheduled for 3 days per week and offers a salary of €24,000 pro rata. The position suits someone who enjoys keeping a workplace organised, supporting people across the business, and handling a wide mix of administrative and operational tasks.

In this role, you will help ensure the office runs efficiently, staff are supported, and key behind-the-scenes processes are well managed. The work spans facilities, onboarding, IT assets, fleet administration, events, health and safety, and general business support.

Office and facilities support

• Help maintain a safe, organised, and welcoming office environment.
• Manage access arrangements, security passes, parking permits, and office keys.
• Serve as Fire Warden and key holder.
• Coordinate with building management and external maintenance vendors.
• Order office consumables such as stationery, kitchen items, refreshments, and other supplies.
• Handle post, courier bookings, taxis, and day-to-day office administration.

People operations

• Support onboarding for new joiners, including preparation of IT equipment and workspace setup.
• Work with IT to assist employees with device configuration.
• Oversee the collection, return, tracking, and secure disposal of equipment for departing staff.
• Keep IT asset information accurate and up to date.

IT assets and telecoms

• Maintain records for office IT equipment and assets.
• Administer company mobile phones, SIM cards, invoices, and replacements.
• Assist with office technology installations, including meeting room equipment.
• Support security audit requests.
• Look after shared equipment, PPE, tablets, and pool vehicle keys.

Fleet administration

• Support administration for the company vehicle fleet.
• Arrange servicing, repairs, collections, and vehicle inspections.
• Track mileage, fuel invoices, toll tags, and lease details.
• Handle CVRTs, tax discs, insurance-related administration, and driver approvals.

Training, events, and business support

• Prepare training materials and documentation packs.
• Arrange catering for meetings and training sessions.
• Plan office events and social activities throughout the year, including seasonal celebrations.
• Provide general administrative support across the business.
• Manage inspection enquiries and operator bookings.
• Process payments and maintain accurate records.
• Assist with HR administration and wider People & Places activity.
• Support projects and data administration as needed.

Health, safety, and compliance

• Act as the office First Aider and Fire Warden, with training provided if needed.
• Coordinate fire drills and workplace health and safety checks.
• Manage PPE supplies and confidential waste disposal.
• Support GDPR and other compliance obligations.

About you

You should be a detail-oriented, dependable person who likes variety and takes pride in making sure things are done properly and on time. The ideal candidate works well independently, handles multiple priorities with ease, and builds strong working relationships across the organisation.

Additional information

This is a fixed-term part-time position for 6 months, based onsite in the Dublin office for 3 days per week. A full job description is available on request.

Inclusion and recruitment notes

Amtivo says it is committed to a diverse, equitable, and inclusive workplace where individuality is valued. The company states that it is an equal opportunities employer and does not discriminate on the basis of ethnic origin, gender, nationality, religion, physical ability, sexual orientation, marital status, parental status, or medical history. Because of the number of applications received, individual feedback may not always be provided. The company aims to contact shortlisted applicants within 14 days if selected for interview.

Why this role matters

This position offers a chance to become a trusted point of contact across the business, bring order to busy day-to-day operations, and have a visible impact on the employee experience in the Dublin office.