Logistics Coordinator

About the role

Oldtimer Motorcycles is a premium retailer of motorcycle gear, parts, and accessories, and it also serves as a regional distributor across the UAE, Saudi Arabia, Qatar, and Kuwait. The company is hiring a Logistics & Accounts Administrator to oversee shipping paperwork, freight coordination, and the accuracy of logistics and accounting records. This position is a strong fit for someone with an accounting background who is comfortable working across import/export and shipping operations.

Key responsibilities

• Draft and check shipping paperwork such as commercial invoices, packing lists, and other documents used for import and export.
• Work closely with freight forwarders, shipping lines, customs brokers, suppliers, and customers to keep shipments moving smoothly.
• Make sure all logistics activity follows customs rules and import/export compliance requirements.
• Assign the correct HS codes to products and keep the related classification records updated.
• Track shipments from departure through to delivery and handle any logistics issues that arise.
• Review freight-related charges and handle invoices connected to logistics services.
• Support invoice matching and reconciliation while keeping accounting and logistics records accurate.
• Prepare reports and assist with daily logistics coordination and support tasks.

Requirements

• A background in accounting or previous accounting experience is essential.
• Prior exposure to logistics, shipping, freight forwarding, or import/export work is required.
• Solid understanding of commercial invoices, packing lists, customs documentation, and HS codes is necessary.
• Knowledge of UAE customs procedures will be considered an advantage.
• Good working knowledge of Microsoft Excel and the Microsoft Office suite is needed.
• Strong attention to detail, along with good organisation and communication skills, is important.

Application instructions

Applicants were instructed to email their CV to hr@oldtimer-me.com and include “Logistics & Accounts Administrator” in the subject line.