Executive Assistant

About the Company

Newcode.ai is an expanding legal technology and agentic AI business that is reshaping how legal work gets done. The company operates across Dublin, Oslo, Stockholm, the US, and other locations, bringing together law, technology, and intelligence. It values speed, ambitious thinking, and doing work with care and integrity.

The Role

The company is hiring highly capable and proactive Executive Assistants to support senior leaders and the country manager. This is a practical, high-trust position where you will be closely involved in important work and help keep priorities moving. The role requires at least 3 days per week onsite at the office, though this requirement may change based on business needs.

This is a hands-on role rather than a standard administrative job. The right candidate should be able to start quickly, work independently, and handle responsibilities with judgment and confidentiality.

Key Responsibilities

• Join meetings alongside senior leaders or attend on their behalf, capture well-organized notes, and track follow-up actions.
• Keep complex calendars in order and coordinate travel and scheduling across multiple time zones and countries.
• Create meeting packs, agendas, briefing notes, and presentation materials.
• Write and edit internal and external communications with care and accuracy.
• Work with teams across Ireland, Norway, Sweden, Denmark, and the US.
• Manage confidential and sensitive information with complete discretion.
• Assist with onboarding, event coordination, and other operational tasks as needed.
• Look for practical ways to improve workflows and make operations smoother.

Requirements

• At least 3 years of experience working as an Executive Assistant, Personal Assistant, or in a comparable senior support role.
• Strong English communication skills, both written and spoken.
• A positive mindset and a proactive, can-do approach.
• Excellent organization, strong attention to detail, and the ability to juggle several priorities at once.
• Comfort in a fast-moving, high-growth startup setting.
• Reliable, discreet, and trustworthy.
• Confident using technology and willing to learn new tools independently.
• Self-motivated and ready to take initiative without constant direction.

Benefits

• A workplace built on trust and high standards, where reliability, respect, initiative, and diverse perspectives are valued.
• Collaborate with ambitious teammates on advanced legal engineering solutions that have practical impact.
• Real opportunity to grow into the role, take ownership, and influence outcomes from the beginning.
• An inclusive, global culture that rewards teamwork, curiosity, integrity, and fresh ideas.

Additional Information

The role is expected to be onsite for a minimum of 3 days each week, and this arrangement may be adjusted depending on company requirements. Applicants are expected to bring a high level of autonomy, discretion, and readiness to contribute immediately.

Application Note

The company invites interested candidates to apply and help build a smarter, more efficient future powered by AI.