Executive Assistant

About Giga

Giga is moving at a pace most companies only talk about. The role is built for someone who wants a fast-moving environment with real responsibility and immediate impact. The team is made up of strong operators from highly innovative companies, and the company is positioned at the center of the AI infrastructure buildout.

Role Overview

As the Executive Assistant to one of Giga Energy’s founders, you will serve as the operational anchor that keeps day-to-day work moving smoothly. You will handle the details that let the executive stay focused on higher-level priorities, and you will act as a dependable partner who can anticipate needs, solve problems independently, and keep important work from slipping through the cracks.

The core of the position is threefold: managing the executive’s calendar with precision, handling a busy inbox by drafting and replying to messages in the executive’s tone and judgment, and coordinating all bookings and logistics, including travel, meetings, and reservations. This is a role for someone who performs well under pressure, moves quickly, and takes pride in being highly reliable.

Work Location

This position is based in the Houston office. The role follows a hybrid arrangement that depends on the days the executive is onsite.

Responsibilities

• Take full ownership of the executive’s calendar, including conflict resolution and prioritization of commitments.
• Write, manage, and respond to email communications on behalf of the executive with professionalism and accuracy.
• Manage NDAs, confidential paperwork, and other time-sensitive documents with complete discretion.
• Arrange domestic and international travel, including itineraries, lodging, and ground transport; roughly 30% travel is expected.
• Keep CRM information updated in HubSpot and support daily workflows across Google Workspace.
• Exercise independent judgment when the executive is unavailable and act as a trusted stand-in when needed.
• Spot repetitive or time-consuming tasks early and take initiative before they create delays.
• Stay responsive during extended business hours from 7 AM to 11 PM as business needs require.

Requirements

• At least 3 years of experience as an Executive Assistant or in a similarly demanding administrative role.
• Strong command of Google Workspace and the ability to start effectively with minimal onboarding.
• Experience balancing multiple priorities in a high-pressure, fast-paced setting.
• Proven ability to use sound judgment and make decisions on behalf of senior leadership.
• Excellent written communication skills, including managing executive-level correspondence.
• High level of discretion when handling confidential and sensitive information.
• Willingness to work extended hours and remain reachable outside standard business times.

Preferred Background

• Prior experience in a technology company or high-growth startup.
• Working knowledge of Microsoft Excel and other productivity tools.
• Educational or professional background in Business, Engineering, or a related discipline.
• Experience organizing complex, multi-stop travel plans.
• Familiarity with HubSpot.

Who Thrives Here

Giga looks for people who stay effective in chaotic environments, become sharper under pressure, and naturally take initiative. The ideal candidate notices what needs to be done, acts quickly, and adjusts as needed rather than waiting for direction. The company values execution over perfection and wants people who consistently make things happen.

Equal Opportunity

Giga Energy is committed to maintaining an inclusive workplace and provides equal opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected characteristics. The company follows applicable labor laws and offers reasonable accommodations to qualified individuals with disabilities during the hiring process.