Payroll Partner (m/w/d)

About the Company

Hansefit, part of the Epassi Group, is a leading name in corporate fitness and digital prevention solutions for employee health. Together with its digital brand fitbase, the company delivers integrated health management services that help modern businesses support healthier, more motivated teams. Hansefit is established in Germany in fitness, wellness, swim, and health training, and contributes to employer branding, employee well-being, and work-life balance. The business operates in a fast-growing market and places a strong focus on digital innovation and future-oriented growth.

Role Overview

In this position, you will join the People & Culture team as Payroll Partner and take ownership of accurate, compliant, and timely payroll operations for employees in Germany. You will act as the main contact for employees and managers on salary-related matters. The role is being filled as a replacement and can be performed full-time or part-time, with a minimum of 30 hours per week.

Key Responsibilities

• Run the monthly payroll cycle in DATEV Lohn & Gehalt in close coordination with the external payroll service provider.
• Process all pay-related changes, including new hires, exits, salary adjustments, bonuses, and variable compensation.
• Review and maintain payroll inputs such as working hours, absences, sick leave, parental leave, and other time-off records.
• Handle communication with tax offices, health insurance providers, and social security institutions.
• Administer employee benefits such as company pension schemes, meal vouchers, and mobility budgets.
• Keep payroll-related master data current in the HRIS.
• Prepare compensation reports and statistical analyses for leadership and Finance.
• Maintain employee and personnel data in a GDPR-compliant and audit-proof manner.
• Support employees and managers with questions on payroll, net-to-gross calculations, and benefits.
• Contribute to annual closing activities and the annual payroll tax adjustment.

Requirements

• Completed commercial training or a degree focused on payroll, taxation, or HR, such as tax clerk or HR specialist qualifications.
• At least 3 years of independent payroll experience in Germany, preferably covering a workforce of at least 100 employees.
• Strong knowledge of German payroll tax, social security, and employment law.
• Very strong DATEV Lohn & Gehalt skills; this is mandatory.
• Experience using HRIS platforms such as HiBob and other digital HR tools.
• Knowledge of annual closing processes, payroll tax equalization, and preparation for payroll audits.
• Familiarity with electronic reporting procedures such as ELStAM, social security notifications, and DESKA.
• Confident use of MS Office 365, especially advanced Excel.
• German language skills at negotiation level or native-equivalent proficiency.
• Basic English knowledge is an advantage.
• Strong number orientation, a structured and careful working style, and the ability to stay accurate under pressure.
• High discretion and dependable handling of sensitive payroll and personnel data.
• Strong deadline awareness and the ability to deliver reliably during busy payroll periods.
• Service-minded communication skills for supporting employees and managers clearly and professionally.
• Proactive problem-solving mindset with the ability to spot and resolve issues early.

Benefits

• Be part of an international growth organization active in more than 10 countries with over 1,000 employees across Europe.
• Receive an individual development plan plus an annual training budget and access to Coursera and Babbel.
• Use the Hansefit app and access a nationwide network of more than 13,000 wellness and sports partners across 50+ sports.
• Enjoy a thoughtful onboarding experience, whether you join from Bremen, Hamburg, Munich, or remotely.
• Work from modern offices in Bremen, Hamburg, and Munich with drinks, fresh fruit, monthly office lunch, and regular team events.
• Take up to 4 weeks of workation per year from anywhere in Europe.
• Benefit from JobRad bicycle leasing for commuting or private use.
• Get 30 days of vacation per year based on a 5-day workweek.
• Access Auntie, a free mental health coaching service that supports resilience, clarity, and balance.

Additional Information

This role can be carried out in a full-time or part-time setup, with part-time available from 30 hours per week. The position is based in Bremen, Germany, and is also open to remote work. The company emphasizes compliant handling of payroll data, annual financial close support, and close collaboration with an external payroll provider. The working language requirements include fluent German and optional basic English. A salary was not specified in the source.

Eligibility

This opportunity is suitable for experienced payroll professionals who have independently handled German payroll operations for at least three years and are comfortable working with DATEV, HRIS tools, statutory reporting, and employee-facing payroll support. Applicants should be able to work in German at a negotiation or native-equivalent level.