Office Administrator

Role Overview

Bin Malek Contracting LLC is hiring a dependable and well-organized Office Administrator to help run the administrative side of its construction contracting business. The role covers project paperwork, employee record management, authority and portal submissions, procurement support, and day-to-day office coordination.

Key Responsibilities

• Handle routine office administration for a construction contracting environment.
• Keep employee files updated, monitor renewal schedules, and organize company and administrative records.
• Prepare, submit, and track requests and applications through relevant government and authority online systems.
• Work closely with project teams, site personnel, suppliers, subcontractors, typing centers, and external service providers.
• Support procurement activities by communicating with suppliers, collecting quotations, raising purchase requests, following up on LPOs, and tracking deliveries.
• Maintain organized records for project documents, approvals, material requests, delivery acknowledgements, and business correspondence.
• Assist management with email handling, document drafting, filing, scheduling, and general office support.
• Provide basic help with office technology such as computers, software, printers, email, and simple IT troubleshooting when needed.
• Monitor deadlines carefully and ensure administrative work is completed accurately and within the required time.

Requirements

• Prior office administration experience in the UAE, ideally within construction, contracting, engineering, or maintenance.
• Working knowledge of online government or authority portals and related documentation procedures.
• Strong follow-up and coordination ability with suppliers, site teams, and service providers.
• Excellent attention to detail and a well-structured approach to record keeping.
• Comfortable using computers, email, MS Office, online systems, and document management tools.
• Basic exposure to IT support, including printer issues, software problems, and email setup, is an advantage.
• Some experience in procurement coordination would be preferred.
• Able to work on own initiative and juggle several tasks at once.

Preferred Candidate

The company is seeking someone practical, trustworthy, and detail-focused who can keep up with the fast pace of construction operations and take responsibility for documentation, follow-ups, procurement coordination, office administration, and basic computer support with minimal supervision.

Application Information

Applicants should share their CV at info@binmalek.com.