Invoice Clerk

Company Overview

Heartland AEA works to strengthen learning outcomes and the overall well-being of children and young people across Central Iowa. Partnering with public schools and accredited private schools, the organization delivers a broad mix of educational services, programs, and resources. Its support extends from birth through age 21, reaching families, educators, and local communities through a collaborative, mission-focused approach to education.

Role Summary

Heartland AEA is hiring a remote Invoice Clerk to help with core financial administration. The position focuses on invoice handling, record maintenance, and accurate documentation to keep day-to-day business operations running smoothly. It is well suited to someone who is detail-oriented, organized, and comfortable contributing to a team-based environment while building administrative and accounting experience.

Key Responsibilities

• Examine incoming invoices, confirm their accuracy, and move them through processing promptly.
• Record invoice details in financial systems with careful attention to precision.
• Compare invoices against backup documents and help fix any mismatches or errors.
• Keep digital files and supporting records well organized and up to date.
• Coordinate with internal teams about invoice progress and payment-related details.
• Help with reconciliations and routine financial reporting tasks.
• Track invoice activity to make sure deadlines are followed.
• Provide support for month-end administrative and accounting work when required.
• Protect sensitive information and maintain strong data integrity practices.

Required Qualifications

• Excellent focus on detail and a strong commitment to accuracy.
• Clear written and spoken communication skills.
• Ability to juggle several tasks and organize priorities effectively.
• Comfort using spreadsheets, databases, and digital filing tools.
• Good planning, organization, and time-management skills.
• Capability to work on your own in a remote setting.
• A problem-solving attitude and openness to learning new systems and workflows.
• Prior exposure to office administration or financial recordkeeping is helpful.
• High school diploma or an equivalent qualification is needed.

How to Apply

Applicants were asked to submit a resume through a professional networking platform.