Head - Coordination & Document Control (Outsourced)

Role Overview

Qatari Diar is seeking an outsourced Head of Coordination and Document Control in Doha. The selected professional will be responsible for building and running a robust document control framework that supports efficient document handling, archiving, and quick retrieval.

Candidate Profile

The role is suited to someone who is based in Qatar and holds a valid QID. The ideal applicant brings at least 7 years of hands-on experience in document control and coordination, along with exposure to integrated workplace management systems or similar platforms. A working understanding of the building permit process is also required.

Strong command of document-related software and office tools is expected, including MS Office, Adobe applications, and EDMS solutions. Advanced Excel capability is specifically needed. A bachelor’s degree in Information Management, Business Administration, or a closely related field is required.

Key Responsibilities

This position will involve evaluating current document control policies and procedures, identifying gaps, and recommending improvements. The role also requires designing and rolling out stronger systems and processes that align with recognized industry practices.

Additional duties include carrying out file validation audits, ensuring quality and compliance standards are met, and addressing any gaps that require corrective action. The incumbent must also enforce QD procedures related to document submission, retention, destruction schedules, and regulatory obligations.

Maintaining correct document naming standards, logging incoming and outgoing mail, and tracking related follow-up actions will also be part of the job. The role requires clear coordination between internal teams and external stakeholders so that document control activities stay aligned.

There is also a need to monitor action plans across DPP departments, support timely closure of document-related tasks, and prepare detailed status updates on applications, projects, and performance metrics for senior management. The selected candidate may also be assigned additional responsibilities as needed and should be able to set priorities independently with limited direction.

Additional Information

This is an outsourced position based in Doha, Qatar.