Executive Assistant

Role overview

This position provides executive support to one Senior Vice President and three Vice Presidents who lead highly collaborative teams focused on global studio and production work, along with the company’s talent organization. The environment is fast-moving and people-centered, so the right person will be proactive, highly organized, and comfortable partnering closely with senior leaders to keep complex, visible work on track.

What you will do

• Partner with four senior leaders to keep priorities moving, solve day-to-day issues, and provide broad administrative support.
• Oversee the smooth running of office operations and ensure day-to-day needs are handled efficiently.
• Act as a point of contact between the executives and other administrative partners, IT, and Facilities.
• Take care of calendar management, meeting coordination, travel booking, expense handling, presentation preparation, event and meeting setup, and relationship coordination with internal and external stakeholders.
• Organize detailed travel plans and submit expense reports while following company guidelines and keeping logistics seamless.
• Process invoices tied to office or executive costs and work with Finance to resolve any discrepancies.
• Coordinate administrative workflows for the supported executives and track follow-up items through completion.
• Maintain strict confidentiality, professionalism, and tact in all interactions.
• Represent the executives when communicating with a range of senior internal and external contacts.

Required qualifications

• At least 3 years of experience as an executive assistant or in a comparable administrative support role.
• Strong understanding of office administration and how daily operations are managed.
• Proven experience arranging complex, high-volume executive travel.
• Ability to juggle multiple priorities and handle shifting demands effectively.
• Strong planning, organization, and time-management abilities.
• Excellent verbal and written communication skills.
• High discretion and a careful approach to confidential information.
• Comfort using Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred experience

• Ability to communicate in Spanish or another language in addition to English is an advantage because of the team’s international scope and cross-functional work.
• Prior experience with Concur and Workday is strongly preferred.
• Willingness to work evenings, weekends, and holidays when needed.

Compensation and benefits

The pay range for this role in Bristol, Connecticut is $79,400 to $106,500 per year, calculated on a 40-hour work week. Scheduled hours may change based on business needs. The final base salary offered may reflect internal equity, the candidate’s location, relevant skills, experience, and other job-related factors. A bonus and/or long-term incentive units may also be included, along with access to the company’s medical, financial, and other benefits depending on the level and position.